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MICROGRAPHIC <br />SERVICES <br />UNIT DECEMBER 71 1984 <br />RECORDS MANAGEMENT <br />DIVISION JOB #130 <br />DEPARTMENT OF <br />ADMINISTRATION <br />City of Mounds View <br />Location Books for Hydrants <br />Filming Procedures <br />Responsible <br />Party <br />Step <br />Action <br />Mounds View <br />1. <br />Prepare and submit a Records Retention <br />Schedule (RM-00058) to the Chief Records <br />Coordinator, Room 700, 333 on Sibley, <br />St. Paul, Minnesota, 55101. <br />Mounds View <br />2. <br />Prepare documents for filming by removing <br />all unnecessary rubber bands, paper clips, <br />and staples, placing them flat and unfolded <br />in the order that they are to be filmed. <br />Provide title information on microfilm <br />titling information form that is provided <br />by Micrographics. <br />Mounds View <br />3. <br />Nofity Micrographic Operations Supervisor <br />(296-9708) that documents are ready. <br />Mounds View <br />4. <br />Deliver documents to Micrographics as agreed <br />Micrographics <br />5. <br />Title fiche per Micrographics title control <br />sheet. <br />Micrographics <br />6. <br />Film documents on TDC camera at 42x. Use <br />disk 105-13-OT2. Use settings of 22-45-22- <br />25. Film resolution target and Certificate <br />of Authenticity at end of fiche. <br />Micrographics <br />7. <br />Process and inspect film. <br />Micrographics <br />B. <br />Produce seven (7) 3/8" blue striped duplicates <br />of each original. <br />Micrographcis <br />9. <br />Call Mounds View for pick up of original docu- <br />ments and duplicate microfilm. <br />Mounds View <br />10. <br />Within two weeks, inspect film. Notify Micro- <br />graphics of any error immediately. <br />Mounds View <br />1.1. <br />Destroy original documents in accordance <br />with state law. <br />CONTACT: Donald Pauley, Clerk -Administrator <br />City of Mounds View <br />2401 Highway 10 <br />Mounds View, MN 55112 <br />Telephone: 784-3055 <br />