Agenda Packets - 1985/01/02 - Laserfiche WebLink

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MICROGRAPHIC SERVICES UNIT DECEMBER 41 1984 �awy RECORDS MANAGEMENT DIVISION JOB #130 j DEPARTMENT OF ADMINISTRATION City of Mounds View Resolutions Microfilm Proposal PROPOSAL This proposal is to microfilm the City of Mounds View, Administra- tion Division's resolutions. The resolutions are permanent records and are maintained in 3-ring binders for a total of 5 boxes or about 12,500 documents, which are printed only on one side. The documents are in comparatively good condition. However, some documents may be of poor quality. OUTPUT Documents will be microfilmed on a planetary camera at a reduction of 29x. Approximately 2,500 documents per roll of film will be filmed. The resulting rolls of film will have series of blips re- corded under the images which allow the use of a computer -assisted retrieval (CAR) system or a less costly roll film viewer, if desired. The City of Mounds View must let Micrographics know how the files will be retrieved and how the index will be set up so that the proper size blip is used for each document. DOCUMENT PREPARATION The agency is responsible for all document preparation. When the documents are delivered to Micrographics, they should be "camera ready." This means that the documents must be in the order that they are to be filmed, that all unnecessary rubber bands, paper clips and staples are removed, that all documents are in a flat and unfolded condition as much as possible, and that all documents are removed from 3-ring binders and placed in front of binders. EQUIPMENT REQUIREMENTS The agency needs a roll film viewer; preferably one that reads both small blips and a combination of small and medium blips. Micro- graphics will assist the agency in selection of this equipment if requested. DOCUMENT DISPOSAL The agency is responsible for destruction of the original documents in accordance with state law. Authority for disposal must be on