Agenda Packets - 1985/09/09 - Laserfiche WebLink

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1985 LONG TERM FINANCIAL PLAN Page Three The City received a demonstration of computer operated ballot counting equipment during the March 1985 Special Election. This equipment utilizing a personal computer and high speed ballot counter would provide for a signi- ficant improvement in both the time entailed in counting ballots and the accuracy of ballot counting over that presently used by the City. It is proposed in the 1905 Lang Term Financial Plan that $9,000 be budgeted in 1986 for the capital equipment purchase of the hardware and software necessary to modify a personal computer presently owned by the City to provide for the use of high speed computerized ballot counting in future elections. Except for the increase in capital expenditures for the purchase of new ballot counting equipment, it is not anticipated that basic election services dill change over the next five years except when special elections are held, which cannot be anticipated, or the State of Federal Governments modify the rules and regulations for the conduct of elections is gush a way that increased expenditures are required. 4) City Hall - The City Hall Division of the Administrative Department provides for the maintenance and operation of the City Hall Building and office equipment, personnel services, costs of the receptionist, office supplies, postage and liability and automotile insurAnce premiums. , Due to the age and condition of the carpeting in the Police Department replacement is proposed for 1986. Also, an energy retrofit involving insulation of the west wall of the City Council Chambers and the east wall of the main office area are proposer to reduce heating and air conditioning costs for the City Hall and improve the comfort level of these working areas. In order to provide prompt and of"icient nandling of increasing clerical demands, i.e., phone _ills, citizen inquiries at the front desk and other general clerical ,iuties it is proposed that the part-time receptionist position be cha,ged to a full-time position in 1986. 5) Legal and Fire - Legal and sire protection services are provided by contracting .ndividuals or agencies, with the level of service and the expens- for such service to the City being determined by them. As a result of a number of recent changes in state law as it relates to DWI arrests and who, the City or County, is responsible for prosecuting non -criminal cases, the City's legal service costs will be increasing and will be an unpredictable factor in the budgeting process. 6) Clerk -Administrator's Office - The position of Clerk Administrator is established by Section 6.01 of the ' Home Rule Charter with Section 6.03 outlining the duties of the Clerk -Administrator. Basically, the duties of the Clerk -Administrator and, as a result, the Clerk -Administrator's Office can be summarized as follows: