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1. Hearing Officers (cont.). <br />c. The Clerk -Administrator may conduct hearings on <br />all offenses when primary hearing officers are <br />unavailable. <br />d. On at least a once per month basis the hearing <br />officers shall meet as a committee chaired by the <br />Clerk -Administrator to discuss their duties as <br />hearing officers and review individual cases to <br />ensure equitability and consistency in their <br />findings. <br />2. Penalty Paymes. Only those municipal personnel <br />authorized bnt <br />y the City Treasurer to receipt monies <br />may receive payment of penalties and provide receipt <br />to the person responsible for the violation. <br />3. Records Management. Each municipal department having <br />authority to enforce Chapter 400 shall maintain the <br />office copy of administrative offenses issued by <br />members of the respective department until a hearing <br />is conducted or penalty payment received. At that <br />time the department shall turn over to the hearing <br />officer or employee receiving payment the office <br />copy. Said copy shall be dated and stamped "PAID" ' <br />or noted as to the determination of the hearing and <br />then turned over to the Clerk -Administrator's office <br />attached to the violator's copy for filing and retention <br />pursuant to the City's Records Retention Schedule as <br />approved by the State of Minnesota. <br />Adopted this 7th day of July, 1985. <br />ATTEST: <br />( SEAL) <br />Mayor <br />Clerk -Administrator <br />hi <br />