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Page 4 <br />October 1, 1986 <br />interface with other systems and will post receipts to the <br />Utility <br />Billing <br />Fund <br />and <br />perationalMarch <br />ciig systems. This <br />system isscheduled tobe <br />Payroll <br />The payroll system is scheduled to be implemented April I. <br />This date was chosen because it is the beginning of a new <br />calendar quarter and we are required to submit quarterly <br />reports of tax withholdings. No additional expense will be <br />incurred running payroll after December 31 because payroll is <br />run on our IBM PC, the program was purchased two years ago, <br />and the software maintenance on the system is prepaid until <br />July 1987. <br />GENERAL COMMENTS <br />A summary of scheduled implementation dates of the various <br />is a <br />software packages is listed in Appendix A. This schedule <br />original schedule. The implementation Oates <br />revision of our <br />are, on the average, four weeks later than those of the <br />schedule <br />original schedule. When developing the original <br />into accounat the time demands of the <br />staff did not fully take <br />budget preparation process and the effect that staff vacations <br />would have on implementation. <br />One problem that has been encountered is the level of noise <br />This is a <br />generated by the computer in the computer room. <br />the Accountant and Accounting Clerk use the <br />problem because <br />terminal in that room. A staff member of the Minnesota <br />Pollution Control Agency (MPCA) brought a sound monitoring <br />levels in the computer room. We <br />device and measured sound <br />were advised that the level of sound in he r om was final a <br />level that would cause hearing impairment <br />who workAd in the <br />at a level that would be annoying to persons <br />that the ideal solution would be to <br />room. We were advised <br />either enclose the computer by construction of a sound proof <br />case <br />wall or to not have people work in the room. In either <br />terminal would be required. A <br />the purchase of an additional <br />terminal must be located in the same room as the computer to <br />is <br />allow daily back-ups of data and is used when service work <br />and a small work station to <br />performed. The cost of a terminal <br />it is approximately $1,500. The next best solution is <br />set on <br />to take measures to reduce the level of sound in the room. <br />the walls of the room <br />"his could be accomplished by covering <br />absorbing material and placing a floor to ceiling <br />with sound <br />partition next the the computer. These measures would reduce <br />reduced <br />the of for <br />leveleoflsoundocouldubecomedthetnewlleveleoftannoyance <br />persons working in that room. <br />Staff is continuing to explore options and associated costs <br />this <br />and will submit a recommendation for resolution on <br />problem. <br />Another problem is the quality of print produced by the <br />Recreation Department. Park <br />printer assigned to the Parks & <br />