Agenda Packets - 1987/09/14 - Laserfiche WebLink

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POSITION ACCOUNTABILITY WRITE-UP (Mounds View) Position Title Administrative Secretary Date: Sept., 1987 Department Administration Accountable To Clerk -Administrator Primary Objective of Position To relieve the Clerk -Administrator of administrative detail through the effective performance of assigned secretarial and clerical duties so the maximum effort of the Clerk -Administrator may be devoted to administration of the City operations. Major Areas of AccountabiLLtX Anticipates work of Clerk -Administrator and. takes initiative 1 to complete as much administrative detail as possible. - - Plans work assignments to make the most productive use of available working time. Composes or transcribes accurate correspondence, memos, 2 letters and related materials according to established policies or provided instructions. - Consults with the Clerk -Administrator, as requited, to establish workload priorities In the event of conflicting - deadlines. Answers telephone ;alls in a businesslike manner and handles 3 those calls and ref.e:.red counter customers, whenever possible j which do not need the immediate attention of the Adminis- trator. Organizes and maintains an orderly records management system 4 for a variety of records and correspondence to ensure prompt retrieval of information as required or requested. - Maintains all asssigned records including, but not limited to, ordinances, resolutions, and minutes in a current status and provides information from such records as requented. Compiles and distributes City Council agenda packets to the 5 City Council, department heads, and other interested parties to ensure that all are informed of items to be reviewed at scheduled meetings. Updates as required and ensures distribution of revisions as 6 directed of, - City Code Book - City Council Minutes