Agenda Packets - 1988/04/18 - Laserfiche WebLink

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,9t,,V. I I MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: APRIL 8, 1988 SUBJECT: PUBLIC WORKS GARA:,- FACILITY, USE POLICY During the recent City Council tour of the Public Works garage addition Public Works Foreman Mike Ulrich raised the issue of allowing City employees to use the wash bay portion of the Public Works garage facility for minor maintenance and cleaning of their personal vehicles. In response to what appeared to be a general consensus among the Council - members that this would be acceptable, I developed a policy for use of the Public Works garage facility using standards from neighboring cities, including the City of New Brighton. Attached fo, your information is a copy of the policy I developed. After developing the policy I met with the Department Heads and reviewed it with them and received some rather strong opposition to the limitation of the use of the facility to employees only. Certain members of the management team felt that an employee's spouse and dependent children should be allowed to be in the facility in the presence of the employee and that vehicles registered to the employee, spouse and dependent children should also be allowed to be cleaned or maintained in the facility. As a result of this discussion, I contacted our insurance agent to determine the advisability of allowing an employee's spouse and children to work in the PW is Works garage facility. Our insurance agent has adv'^ad us that the company underwriter and risk manager both :eel that the City should not allow employees or other individuals to work on personal vehicles or other equipment in our garage facilities. They take this position on the basis that it is their job as well as that of the City's to limit our liability exposure thus developing a positive experience rating which would have a positive effect upon our insurance premiums. Our agent also advised me tnat our employees am; vL;ic,: he nnvoraA _ for injuries sustained while working in the Public Works garage facility after hours should the injury result from the negligence of the City. If the injury results from the negligence of the employee or other individual, our insurance would not cover us but we could still be found to be liable for damages should a lawsuit be filed against the City. As a result of the discussions I had with the Department Heads and our insurance agent, I have c,)me to the conclusion that the City has three options before it with respect to allowing the use of the Public Works garage facility after hours.