Agenda Packets - 2026/04/27 - Laserfiche WebLink

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Discussion: In 2023, the City began a Storm Water assessment and maintenance program. Staff and Council determined the funding of these projects would be a challenge given the limited funds in the Storm Water account and costs of the projects. Staff were challenged to find grants and other funding options to achieve the goal of the Council to facilitate storm water and various other projects. Success! Staff have been successful in the City receiving or being awarded the following grants: • BWSR - Habitat Grant(Silver View and Ardan Pond Projects) $164,500.00 • RCWD—Silver View Pond Project(BMPs) $100,000.00 • Arts and Cultural Heritage Funds (Tribute Park) $ 10,000.00 • MNDNR - ReLeaf Grant(Judicial Ditch 5) $149,624.00 • MPCA—Stormwater Planning (Edgewood Ponds) $242,000.00 • Federal Highway Transportation (SS4A—Streets/Roads) $176.000.00 $841,824.00! Staff continue to search for additional grants that can be applied for to assist the City with the long-term goal of improving and maintaining the infrastructure. Tracking these grants can be a daunting task on its own as the grantor requires audits to ensure the money is being utilized as originally requested. Staff realized assistance with tracking these grants and ensuring that the City assets were accounted for regarding maintenance and costs because this aids in making decisions on future repairs and/or replacement; a software program was required. -Further=D+scussion -- Staff began reviewing various asset management software's such as Brightly, Civic Plus, Citylogix, Facility Force, OpenGov, Beehive, Trimble Asset, and PSD City Wide. Staff found that all Asset Management Software is not created equally because they may be specific to vehicle maintenance, building maintenance or construction inspections, and were open Al models. The question arose regarding a data breach incident that occurred with OpenGov. Staff researched and consulted with Metro Inet; the issue that occurred was an improper setup of a licensing module not a data breach. Staff selected three companies to review and present to the panel comprised of Admin Public Works employees and OpenGov was selected as being able to best meet the needs of the Department and the best fit for the City. OpenGov would aid in the inventory, management, and maintenance of the City of Mounds Views capital dollar investment in streets, municipal water utilities, storm and sanitary sewer utilities, parks, trees, vehicles, building facilities as well as other infrastructure. OpenGov made a presentation to the City Council, at the March 30, 2026, Work Session, with the consensus from the Council to proceed and work with OpenGov regarding the costs and implementation. Goals for Asset Management Software are, but not limited to: • Establish a central system for work requests • Strengthening data to support budgeting and Staffing decisions • Consolidating data across the system