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Parks Commission Meeting Minutes August 10, 1998 Page 14 1 No motion was made,but the Commission agreed to table the issue until September 14, 2 1998. 3 . VII. OTHER BUSINESS... 4 Jindra asked how school board meetings are conducted as far as audience participation. 5 Wolff explained the procedure for handling audience participation during school board 6 meetings. She said that Robert's Rule of Orders are followed. Anyone wishing to 7 address the school board must notify a school board representative prior to the meeting. 8 There also is a sign-up sheet at each meeting for participants to schedule public speaking 9 during open mike time. Speakers are limited to a combined total of ten minutes per 10 meeting. The school board has the authority to suspend this rule at any time. A second 11 sign-up sheet is used to address specific agenda items for each meeting. Public speaking 12 time is also limited in this portion of the meeting. The Commission can then ask 13 questions of the speakers,-but do-not engage in dialogue with the public.. 14 In meetings he attends, Wagner stated participants can be placed on the agenda if they ask 15 ahead of time. He said that people basically sign up ahead of time, and there may or may 16 not be open mike time. He said that people can address the Commission on any item, as 17 long as order is kept. Also, speakers are asked to.identify themselves and tell where they 18 live, so this information is on record. 19 20 Jindra stated the Commission should decide how best to handle audience participation, 21 using these ideas. She reminded the Commission that each meeting would be on a time 22 limit. 23 Wolff stated it is important to post agendas publicly. Louiselle agreed that the agendas 24 should be posted publicly.: 25 Siggelkow suggested that public hearings begin after call to order. He added that.agenda 26 items should be tabled until that point is reached., 27 28 Morris suggested the Commission take written comments from the public.He added that 29 this notice could be put in the paper to advertise what agenda items are coming up and 30 ask the community at large for their,input. 31 Jindra stated that the community is usually very grateful that their input is valued. 32 Lambrecht suggested there be a standing opportunity for residents to send in comments 33 and questions. She suggested these be sent to Jay Hartman, which he could then bring to 34 the next Commission meeting. fated this procedure could be added to the Commission agenda. Morris noted this 35 Wolff s p g 36 process could save time.