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i <br /> Planning Commission Regular Meeting Minutes <br /> February 20, 1996 <br /> Page 9 <br /> 1 Chair Bergstrom suggested submitting to him any comments on the above code review before <br /> 2 the next meeting packet is distributed. Chair Bergstrom thanked Commissioner Gondorchin <br /> 3 - for his time. <br /> 4 b. Goal Setting <br /> 5 Chair Bergstrom stated that the City is planning an off-site retreat on March 8 and 9, 1996, <br /> 6 for Councilmembers, department heads and the Planning Commission Chair. Chair <br /> 7 Bergstrom stated he is soliciting comments from the Commission on collective goal setting to <br /> 8 take to the retreat. <br /> 9 Commissioner Makowske suggested making the process more user friendly for applying for <br /> 10 permits, variances, etc. Chair Bergstrom stated that staff develops a handout for each <br /> 11 application. Commissioner Makowske stated that an explanation is in the code. Chair <br /> 12 Bergstrom agreed the process could be made easier. <br /> 13 Commissioner Gondorchin suggested establishing a checklist for applications. Mr. Hamer <br /> 14 stated it is difficult to choose a guideline for the application process as each one is different. <br /> 65 Commissioner Makowske stated that the Commission received many variance requests without <br /> •5 a hardship component. Chair Bergstrom stated it should be a blunt policy handout outlining <br /> 17 requirements. <br /> 18 Mr. Hamer stated that the retreat will focus on goal setting only. Ms. Moore-Sykes stated the <br /> 19 retreat group will review the last two years' progress and plan goals for the next year. <br /> 20 Commissioner Franzese suggested upgrading communications, such as e-mail and cable access <br /> 21 for Council and Commission meetings. She suggested creating pamphlets outlining application <br /> 22 processes. <br /> 23 Commissioner Makowske agreed that pamphlets could be more broad in nature, and state that <br /> 24 the Planning Commission is bound by certain guidelines, and if they are not met the <br /> 25 application will not be approved. <br /> 26 Commissioner Makowske inquired of the fund established for the Planning Commission. <br /> 27 Chair Bergstrom replied that the remaining $5,000 will be used in 1997 to finalize the work <br /> 28 plan. <br /> 29 <br /> 30 VII. STAFF UPDATE. <br /> a. Replatting of Chandler Place and St. Anthony Health Center Properties <br /> b. Variances for Chandler Place — Summer Construction Plans <br />