CC WORKSESSION 04152013 - Laserfiche WebLink

Home Browse Search

4. Departments that have a page on a City sponsored social media site must provide the necessary staff to maintain it. Each department will be responsible for the content and upkeep of their social media page. 5. City of St. Anthony social media sites are subject to State of Minnesota public records laws. Any content maintained in a social media format that is related to City business, including a list of subscribers and posted communication is a public record. The department maintaining the site is responsible for responding completely and accurately to any request for public records on a social media site. Content related to City business shall be maintained in an accessible format so that it can be produced in response to a request. Wherever possible, such sites shall clearly indicate that any articles and any other content posted or submitted for posting are subject to public disclosure. 6. Minnesota state law and the City of St. Anthony records retention schedules apply to social media formats and social media content as reflected in the City's record retention policy. In most cases, content on the City's social media sites is transitory, incidental or non -vital in nature and therefore shall be retained "until read." However, any content posted that does constitute as an official record of the City will be retained according to the City of St. Anthony records retention schedule. 3.4 PROCESS FOR CREATING A SOCIAL MEDIA PRESENCE 1. Once approved by the City Manager, individual City departments shall have the discretion to determine the utilization of social media. 2. All social media initiatives that are department initiated shall comply with this policy. 3. Departments shall consult with the City IT Department prior to embarking on the use of new social media tools. 4. The responsible department head shall approve the day -to -day use of social media tools within their department. Staff shall not create a new or significantly alter an existing social media site without the approval of their department head. 5. Prior to launching a social media site, the assigned staff person shall register the site and all associated passwords for the account with the City Manager, City Network Manager, and /or designee. 3.5 STANDARDS FOR OPERATING AND MAINTAINING A SOCIAL MEDIA PRESENCE City of St. Anthony social media websites and their associated content should focus on significant City interest areas and be organized in a manner that avoids