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Parks Commission Meeting Minutes March 10, 2003 Page 10 1 Chair Jindra clarified that the dimensions of the dugouts are firm and that funding is in place. 2 Mr. Urdahl confirmed that it is. 3 4 Mr. Zurbey referenced several items in the contract for the park that still needed to be completed 5 and asked if there were any areas where they could save money. He stated that the installation 6 charges for the players benches could be removed as the benches would be places at the same 7 time the dugouts are installed. Mr. Koechlein agreed that there would be a savings if the 8 benches were included as part of the cost for the dugouts. Mr. Koechlein stated that the player 9 benches have been purchased adding that they would need to inform Veit not to install the 10 benches. 11 12 Public Works Director Hartman asked if the bleacher structures had been drawn to scale and 13 asked how much of an impact it would make on the trails. Mr. Urdahl provided Public Works 14 Director Hat tliian with a map of the area and reviewed with Commission. 15 16 Mr. Palm explained that people have mentioned a catch basin located off first base that needs a 17 surface installed. He stated that this should be done for safety reasons. Mr. Koechlein 18 acknowledged that there is a catch basin behind first base adding that it is not included in their 19 plans to place something over it. He agreed and highly recommended that the catch basin be 20 covered. He explained that this is not part of the construction adding that it is a maintenance item as the catch basin is an existing issue. Public Works Director Hartman confirmed noting 2z that there was a lot structural that was buried. 23 24 Monica Mandell, 3520 Skycroft Drive, stated that she was present to address the tree issue. She 25 wanted to stress the importance of the trees for environmental purposes and for the purpose of 26 beautification to the area. She asked about the north end of the park and if anything would be 27 happening in terms of beautification and safety. Chair Jindra stated that presently nothing is 28 planned. Mr. Koechlein stated that they did some re -grading in the area and that they would re- 29 seed or sod the area. He explained that they are trying for a more native grass that would not 30 require mowing. Ms. Mandell expressed her appreciation for all of the work that the 31 Commission has done on the park. 32 33 Mr. Anderson stated that when he places the follow-up call to clarify the open issues and 34 overages that he would like to convey the message that even a $2800.00 overage is not 35 acceptable. He stated that the project has to come in at budget and not a penny over. 36 37 Mr. Zurbey agreed stating that his concern is that they are not done yet. He stated that if this is 38 the approach they plan to use that they should be done with no further additions. He stated that 39 he would like to see this project come in under budget. Chair Jindra stated that nothing could be 40 done to address the budget concerns and confirmed that they would schedule another meeting for 41 further discussion. 42 z Mr. Anderson suggested that they meet next week. He stated that if he is going to negotiate the 44 dollar amounts on the change orders that this would stop the project until the next meeting and 45 possibly until the next Council meeting, as he does not have the authority to approve numbers.