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Parks Commission Meeting Minutes April 14, 2003 Page 3 1 2 Council Liaison Sparks asked if it would be possible to install the basketball court before the building is 3 completed. Public Works Director Hartman stated that they did not have to wait for the building to be 4 completed in order to install the basketball court adding that they would get a better price for the asphalt 5 if they do all of the blacktopping, for all areas, at the same time. 6 7 Mr. Zurbey asked if the parking lot would be open during the summer. 8 9 Chair Jindra referenced the hole and asked if a decision has been made as to who would be responsible 10 for filling it in. The Commission held a general discussion and asked if Thompson would be 11 responsible. Mr. Forbrook stated that WSB would be responsible for filling the hole adding that there 12 would be an additional cost to fill it. Public Works Director Hartman stated explained that it takes a 13 long time for Thompson to respond adding that there are a number of options available. He assured the 14 Commission that the hole would be filled. 15 16 Chair Jindra referenced the project completion date stating that it cannot happen that this project is not 17 completed before the winter season. She confirmed that the Commission expects this project to be 18 completed no later than mid -September. 19 20 Mr. Zurbey referenced the fields and asked when the west field would be ready. Public Works Director Hartman stated that they are anticipating that both fields would be ready to go. He explained that zz presently they are still under road restrictions adding that trucks would not be allowed into the area until 23 May 1, 2003. He stated that they would be able to utilize the east field. 24 25 Mr. Zurbey referenced the estimated costs and asked if Mr. Forbrook is comfortable with the estimate. 26 Mr. Forbrook stated that he is basically comfortable with everything except the labor to install the 27 building. He stated that he is not as familiar with the costs in this area and reviewed the estimate with 28 the Commission. 29 30 Mr. Zurbey confirmed that the bids would be received by May 23, 2003 with an approval by June 6, 31 2003. Council Liaison Sparks stated that it is her understanding that this is on the Council schedule for 32 their consideration in June 2003. Mr. Zurbey expressed concerns noting that the Park Commission 33 meeting is at the end of June. He stated that if Council does approve the project would they have to wait 34 for the Park Commission meeting before starting any work on the building. Public Works Director 35 Hartman assured the Commission that they would not hold up the progress of the project for the next 36 Park Commission meeting. Mr. Forbrook stated that they are comfortable with the costs adding that 37 there is room to move within the timeframe projected for this project. 38 39 Commissioner Jensen asked Mr. Forbrook to review the schedule and clarify where they are in the 40 process. Mr. Forbrook reviewed the schedule with the Commission. He stated that they are presently 41 working with RomTech on the designs. He stated that the soil tests are scheduled adding that RomTech 42 would design the footings based on the soil test results. Public Works Director Hartman confirmed that the soil tests were completed last week adding that they are waiting for the results. 45 Chair Jindra asked why a gate is not being installed stating that one should be placed at the frontage