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Parks Commission Meeting Minutes May 12, 2003 Page 3 1 asked Mr. Koechlein to clarify the additional costs and update the Commission. Mr. Koechlein stated 2 that he would discuss the additional costs and review the issues with Public Works Director Hartman 3 and provide the Commission with an update. 4 5 Vice Chair Koehntop asked for clarification for the costs per square foot. Mr. Koechlein stated that it 6 would be an additional $2.00 per square foot. He provided the Commission with an overview of the 7 installation process for the swail. 8 9 Chair Jindra asked who would be determining the resolution for erosion control. She recalled a huge 10 discussion regarding drain tile stating that it was determined that the drain tile was not needed. She 11 stated that the Commission is trying to determine the next step in addressing the erosion issue. Mr. 12 Koechlein agreed that drain tile should have been included in the original design. He stated that he 13 would include this as part of his discussion with Public Works Director Hartman. 14 15 Mr. Zurbey clarified that the grass should be growing and all erosion issues resolved before it is turned 16 over to the City for ongoing maintenance. He asked why they are paying for erosion issues that are 17 occurring during the construction. Mr. Koechlein agreed that all erosion issues would be addressed 18 prior to handoff for maintenance. He stated that there are areas that should have been addressed at the 19 beginning of the project adding that the sand is the biggest issue. 20 Public Works Director Hartman suggested identifying the areas that are in need of erosion control and 2z get an estimate for the costs. He explained that they would fix it one more time adding that this would 23 be the last repair. He further explained that in all fairness to Voit they should only have to re -grade 24 twice. Mr. Koechlein agreed adding that if erosion control had been placed into the project from the 25 beginning this would not be an issue. Public Works Director Hartman clarified that dollars had been 26 identified but that it was not enough. 27 28 Chair Jindra clarified the date for the next project meeting and suggested that Mr. Anderson attend. 29 30 Chair Jindra referenced Varsity bleachers stating that there are differences in the bleachers that have 31 been installed. She stated that one set of bleachers is ok and meets the quality they expected adding that 32 the other two sets are lower and very poor quality. She asked Public Works Director Hartman to check 33 into the differences and update the Commission. 34 35 Chair Jindra noted that the cutouts near the bases not asymmetrical. Mr. Urdahl agreed stating that he 36 wants to be sure that the cutouts are asymmetrical and reviewed with Mr. Koechlein. 37 38 Chair Jindra referenced the player benches that were to be installed stating that it is her understanding 39 that the dugouts would include a different style bench. She stated that Lemier Construction would begin 40 installation of the dugouts approximately August 1 St. She stated that the Varsity Coach has requested 41 possible use of the benches for another field and asked if this would be a possibility. Mr. Urdahl 42 reviewed the dugout installation process and bench style included with the Commission. Chair Jindra asked Mr. Urdahl for sketch samples of the dugouts. Mr. Urdahl provided the Commission with copies 44 of the sketch samples for their review. 45