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Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 5 1 a concession stand that has been proposed next to the Varsity field. He explained that the concession 2 stand was reviewed at the beginning of the project and that it was determined that there was not enough 3 room and did not fit into the overall plan. He asked Council to recommend to the School Board that any 4 changes to the park design would have to be reviewed and approved by the Parks Commission prior to 5 implementing any changes. Chair Jindra agreed stating that the new Varsity Coach had approached the 6 Commission at the last minute to request placement of dugouts. She explained that it was the 7 Commission's understanding that the proposed, longer dugouts would be done and funded separately 8 from the Park Project. She expressed concerns noting that now they also want to place concession 9 stands and move the bleachers. She stated that a policy should be determined and set in place that 10 identifies a formal review process prior to any changes. 11 12 Council Member Faust stated that if it is on school property and it coincides with the ordinances and 13 does not require a variance that it should not be a problem. Vice Chair Koehntop expressed his 14 disagreement stating that any changes or additions, that would impact that the parks, be reviewed by the 15 Parks Commission. He stated that the review should take place before any changes could be made. 16 Commissioners Jenson and Ganley agreed adding that this should be a joint effort between the School 17 Board and the City. Commissioner Ganley noted that any changes implemented without review or input 18 would upset the overall design of the park. 19 Mayor Hodson asked why the Park Commission does not want concession stands. Vice Chair Koehntop explained that a concession stand already exists near the football field adding that the proposed area 22 would be too congested. 23 24 Chair Jindra clarified that it is not a question of whether they want the concession stand as much as it is 25 the affect it would have on the current design. She explained that had the stand been included at the 26 beginning of the project they could have built it into the current design. She expressed concerns stating 27 that without a review on how it would impact the current design could present safety issues in the future 28 as there is not enough room for the proposed stand. She asked the Council for feedback on the process 29 they should take at this point noting that the Commission recently found out about the stand through a 30 permit that has been applied for. She stated that the Commission should have been made aware of the 31 proposed stand prior to the application for the permit. City Manager Mornson suggested a joint 32 resolution with the School Board that would include some form of a review process. 33 34 Mr. Zurbey agreed that a representative from the School Board should approach the City or Parks 35 Commission for review of plans that would impact the Park system. He asked if they should approach 36 the Parks Commission or City Council first. 37 38 Public Works Director Hartman clarified that the plans would be reviewed by the Parks Commission 39 and forwarded for final review and approval by City Council. 40 Commissioner Jenson asked if City Council would determine the process for future changes and 41 requests. Mayor Hodson confirmed that they would. He stated that the Council would provide the ( proposed process for the Commission's review. 4� 44 Chair Jindra noted that Council has requested that the Parks Commission be televised on cable. She