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Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 7 1 that has never worked with City Council or Staff before. He further explained that all parties concerned 2 are learning on the run. He stated that the City Council manages the City adding that it is appropriate 3 for City Council to establish the policies, procedures and guidelines for Commissions to work from. He 4 explained that the Commission has worked hard to make these projects work. He stated that there have 5 been some pretty sharp criticisms towards the Commission that has hurt the group. He further stated 6 that he has never seen a project of this magnitude without a budget. He agreed that this is a learning 7 process for everyone and suggested that the City Council take some time to make sure that the Park 8 Commission understands what their role is in the process. He suggested providing a training session for 9 the Commission that would establish better lines of communication and outline everyone's 10 responsibilities in the process. He stated that many of the change orders submitted for this project were 11 not provided to the Parks Commission or the City Council for their review. He expressed concerns 12 stating that both the City Council and the Parks Commission should be aware of the process City Staff 13 takes to implement a change order. Commissioner Wagner agreed stating that both the Parks 14 Commission and the City Council have never had to deal with delegating work to contractors. 15 16 Mayor Hodson stated that they work WSB on various projects noting that they are very lucky and 17 spoiled with this process. He agreed that there is still much room yet for improvement. 18 19 Council Member Faust acknowledged that there is a definite need to review how the City Council communicates with the various Commissions. Mr. Zurbey agreed stating that he has never completely understoodthe roles of the various City Staff members and their relationship to the Parks Commission. 22 He stated that the Parks Commission has held several meetings where they did not have representation 23 from City Council in attendance. He stated that with the technology available there is too much of a 24 time gap between discussions and decisions made. 25 26 Commissioner Jenson summarized stating that the Council would review the responsibilities and 27 provide recommendations for the communication process with the Parks Commission. 28 29 Chair Jindra thanked the Council for their update and for listening to their concerns. 30 31 V. SILVER POINT PARK UPDATE — COMMISSIONER JAN JENSON 32 33 Commissioner Jenson provided the Commission and Council with an update on Silver Point Park. He 34 stated that bidding opened last week noting they received one bid on the building package and two bids 35 for the construction. He stated that the build package would be awarded to Ron -Tech for $75,000 and 36 the construction package to Sadness for a total approximate cost investment of $147,000.00. He 37 explained that in addition to the new package, costs for the installation of the utilities would bring the 38 overall costs to approximately $243,000.00. He reviewed the building and construction process with the 39 Commission. Mr. Zurbey asked if the prefab construction is a simpler process. Commissioner Jenson 40 confirmed that the process would be very simple. He explained that the prefab package would be 41 delivered and installed with an anticipated completion by October 1, 2003, just in time for winter activities. 44 Chair Jindra called five-minute break at 8:00 p.m.