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Parks Commission Meeting Minutes October 13, 2003 Page 6 1 School Board Representative Denise Dunn stated the last several meetings have involved various 2 updates regarding the questions presented on the ballot. She reviewed with the Commission noting the 3 revenue advantages. Mr. Dunn further clarified the levies stating that two Public Hearings would be 4 held to further clarify the levies to the public. He stated that the first would be held October 21, 2003 at 5 9:30 a.m. at the Community Center. He stated that the second hearing would be held on Thursday, 6 October 23, 2003 at 7:00 p.m. at Wiltshire Park. Ms. Dunn provided the Commission with a copy of the 7 levy issues for their review. Mr. Dunn reviewed the Questions and process with the Commission. 8 9 C. Sports Boosters. 10 11 Mr. Zurbey stated that they are working to identify all users of the fields in order to develop a schedule. 12 He stated that they want to rotate the fields to avoid wearing out the area. He stated that the schedule 13 would help them to plan and identify available fields in a more efficient fashion. He referenced the 14 charitable gambling issues stating that they met with the owner of Spectators to work through the 15 process. He stated that the owner is very optimistic noting that profits could double in comparison to 16 the past. He stated that they would like to have it all in place by June 1, 2004 and reviewed with the 17 Commission. 18 19 VI. OTHER BUSINESS. 20 Chair Jindra referenced a draft proposal provided to the Commission by School Board Chair Rick Dunn. 2z She referenced Item 2 and Item 3 and asked for further clarification. She asked if the School Board was 23 open to suggestions for changes to the draft. She asked Mr. Dunn to review the draft proposal with the 24 Commission. 25 26 Mr. Dunn clarified that the School Board has approved the proposed draft and is presently waiting for 27 Council approval of the document. He stated that the School Board is open to feedback from the Parks 28 Commission. He stated that they are open to recommendations for changes to Item 2 and clarified that 29 the intent of the proposal is to ensure that the School and the City are communicating with respect to 30 maintenance of the Park and any changes going forward. He explained that there would be ongoing, 31 general meetings to discuss Park related issues and that it is very important to have involvement of the 32 Parks Commission early on in any project. He agreed that the Parks Commission should review all 33 recommended changes and maintenance to the Park. He assured the Commission that they would be a 34 part of the review process and encouraged their input and feedback. 35 36 Commissioner Gebhardt asked if formation of the Joint Committee has been advertised. Mr. Dunn 37 agreed that the Joint Committee should be advertised and suggested including the information in both 38 the City and School Board newsletters. 39 40 Commissioner Gebhardt asked for further clarification of the referral process to the Sub -Committee. 41 Mr. Dunn reviewed the referral process with the Commission noting that the Joint Sub -Committee 42 works through the referrals and includes all involved entities as needed. 44 Chair Jindra reviewed the Sub -Committee membership with the Commission. Mr. Dunn provided the 45 Commission with a list of the membership for the review. He clarified that membership is not limited to