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Parks Commission Meeting Minutes April 12, 1999 Page 2 1 that 5 suppliers have been designated, and 5 designs will be presented for the specification to the 2 Commission for review and evaluation, and a decision would be required from the Commission 3 within the allotted time. He added this item was bid as an allowance. 5 Hartman asked whether the deadline of April 30, 1999 for the equipment specification is still 6 accurate. Kost confirmed this. 8 Wolff asked whether the July 19, 1999 opening date is realistic. Kost stated that date is 9 optimistic, but it will be the contractor's responsibility to meet the appointed deadlines. 10 1 I Jindra asked whether the equipment specification information could bypass the contractor and be 12 communicated directly to Hartman. Kost stated he would bring this up at the pre -construction 13 meeting with the contractor. 14 15 Kosciolek asked whether the preliminary engineer's estimate of $100,000 for playground 16 equipment is separate and does not include surfacing and other elements. Kost confirmed this, 17 and reviewed all costs including mobilization, tree clearance, survey work, excavation, sidewalk 18 construction, paving, painting, fencing, and surfacing. 19 20 Kost stated that Wong will be the field person responsible for this project and will present a I monthly construction report to the Commission. Wolff expressed concern that no trees be 22 removed which are not specified for removal. Wong stated trees will be designated by snow 23 fencing, and the plans will indicate this. 24 25 Wolff asked for clarification with regard to the process. Kost stated the bids will be reviewed, 26 references checked, and a recommendation will be sent to Hartman for presentation at the City 27 Council meeting tomorrow. He added that if the Council approves the bid, design work will 28 commence and some construction work such as tree protection and removal, surveying, staking 29 and excavation, can take place immediately. 30 31 It was noted by Hartman that at the same time construction work on the Water Tower Park will 32 be going on, work will also be occurring at the filtration plant; and, the School District 33 anticipates putting in a fire road and 8 inch water main on the east side of the water tower at the 34 same time. 35 36 Wagner asked who will present the bids to the Council, and stressed the importance of explaining 37 additional costs to the Council. Kost stated that Wong will be present at the Council meeting to 38 answer questions and the additional costs are due to the late inclusion of a free-standing water 39 fountain and lighting. Jindra noted that the Council had expressed an interest in lighting, so 40 these plans reflect their wishes. 41 2 Roadfeldt asked for clarification with regard to the freestanding water fountain which had 43 originally been planned as attached to the treatment plant. Kost stated the new plan provides 44 better handicapped access and is closer to the play area, and the plant building will not have to be