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Cover letter Team & qualifications Scope of work & deliverables Schedule Cost proposal References Examples of relevant projects PAGE 8PAGEhonhe:A Gh6 G5o Eh1A--:23hmaiahPolsf353 kAr3h@-: htsp:G3 in meetings with the project team to review progress, discuss upcoming tasks, and address any issues before they affect the schedule. Throughout the project, we will closely monitor the budget and timeline, track key milestones, and conduct thorough reviews of all deliverables to ensure they meet project goals, maintain high quality standards, and align with community and stakeholder expectations. 1.3 Stakeholder and Partner Collaboration We will engage partners and collaborators throughout the planning process to ensure the plan is aligning with community and regional needs and goals. With the support of Saint Anthony Village staff, we will coordinate meetings and discussions with the following groups: • Steering Committee • City Council and Commissions • Saint Anthony Village Departments • Partner Agencies (e.g., Hennepin County, Ramsey County) • Metropolitan Council TASK 1 SUMMARY: Deliverables:Project schedule, Check-in meetings, Meeting agendas, and summaries, Draft staff reports, Invoices and progress tracking, Kick-off meeting materials Engagement:Kick-off meeting (1); Stakeholder and Partner Collaboration Community Engagement through Education and Understanding Our engagement strategy prioritizes education as a foundation for meaningful participation in the Comprehensive Plan process. By clearly communicating what the plan does, how its policies influence future actions, and why it matters, we help build lasting community understanding and support for implementation. We also translate long-range planning concepts into everyday terms, showing how the plan supports daily life, shared values, and the community’s evolving sense of place. Sharing an understanding of the overall process, along with the minimum requirements, will provide a foundation for building the plan. Additionally, Met Council-developed tools will inform the data collection efforts, ensuring proper data sets and processes are adhered to. PROCESS CONSIDERATIONS TASK 2: COMMUNITY VISIONING AND ENGAGEMENT Task 2 focuses on collaboration with the community, partners, and stakeholders throughout the planning process - ensuring opportunities to collaborate with various perspectives and experiences. A comprehensive plan is the community’s plan and efforts in this task ensure that feedback is collected to drive plan decisions. 2.1 Community Engagement Plan (CEP) A Community Engagement Plan (CEP) establishes the engagement goals and activities that will be used to collaborate with the community in the development of the plan and the decision-making process. The CEP will identify the specific engagement techniques, strategies, and promotional methods that will be used, along with the specific roles and responsibilities of the city and TC2 team. A draft CEP will be created and reviewed with city staff during the kick-off conversations. As part of the CEP development, we will complete a stakeholder mapping exercise to understand community groups and identify the best ways to connect and collaborate. We’ve found that building these connections early increases engagement, participation, and support of the overall plan. We’ll collaborate with community connections to share engagement opportunities and promote the plan. At the heart of the CEP are multiple workshops with elected officials, designed to build trust in the process, strengthen understanding of plan updates, and empower them to confidently use the plan in their decision-making roles. Engagement activities have been identified within each phase to meet the goals of that phase. The following tools are used throughout the process, with details described in each phase. • Online Engagement: The project website serves as a central hub for sharing project updates, documents, timelines, and opportunities for feedback. It provides 24/7 access to information and can host interactive features like comment forms, maps, and surveys. Additionally, social media and eblasts can share information and connect the community to engagement opportunities. • Kick-off Meeting: Early conversations create an opportunity to introduce goals, timelines, and engagement opportunities. It sets the tone for transparency and invites early input. • Community Events: Tabling and engagement with community members who are already out engaging with the community at a local event. These events allow us to meet people where they are and spend a short time sharing info and gathering feedback. 32