2012.05.07 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for May 7, 2012 Page 6 of 8 Township will be considering it at their board meeting this same evening, and Washington County had reviewed it, and comments were received. Miron made motion, Weidt seconded, to work with the agencies involved on revising the agreement and bring it back to the Council for final approval. All Ayes. Motion carried. Update on Joint Meeting with Rice Creek Watershed District On April 25, 2012, the City Council attended the joint meeting with the Rice Creek Watershed District to discuss Hugo's Stormwater CIP, Oneka Ridge Golf Course Project, Bald Eagle Lake Outlet, and the annual JD2 minor ditch maintenance program. City Administrator Bryan Bear provided a recap of the meeting. No formal action was taken. Approve Revisions to JD2 Maintenance Agreement with RCWD At the April 25, 2012 joint meeting with the Rice Creek Watershed District, the Council and RCWD Board discussed the Maintenance Agreement for Judicial Ditch 2. The City requested an amendment to the Memorandum of Agreement (MOA) that would allow the City to work beyond a twelve month period to complete projects if weather permitted. City Engineer Jay Kennedy explained the current agreement provided for $40,000 funded by RCWD annually. The draft amended agreement included language that would allow for the maximum to be spread out for the years of the agreement. Council indicated they felt the agreement was working very well and would like to see it extended. Miron made motion, Haas seconded, to forward the amended agreement to RCWD for their approval and work with RCWD to extend the agreement to the end of the year 2016. All Ayes. Motion carried. Discussion on Irish Avenue At its April 2, 2012 meeting, the Council discussed the ratings and the staff recommendations for all paved roads in Hugo, and specifically discussed the poor condition of Irish Avenue between CSAH 8 and the Irish Avenue Park entrance. City Engineer Jay Kennedy explained the road was identified by staff as a high priority for reconstruction, and reviewed it as a potential stand-alone project. This portion of Irish was used as a haul road for several years and had been paved by the gravel pit operators. This road is on the City's State -aid system and handles approximately 340 vehicle trips per day. The cost to reconstruct Irish Avenue is estimated at $118,000, and the City could receive $17,000 in assessments, use funds from the roadway CIP fund, use state aid funding, or gravel tax proceeds. The Council discussed removing the State -aid designation to allow the funds to be used elsewhere. Miron made motion, Haas seconded, to direct staff to schedule a neighborhood meeting to discuss an Irish Avenue Street reconstruction project that would not be assessed or use State -aid funding, and directed staff to seek funding through the gravel tax. All Ayes. Motion carried.