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HomeMy WebLinkAbout2012.07.02 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JULY 2, 2012 Acting Mayor Petryk called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron (arrived at 7:20 p.m.) ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, and City Clerk Michele Lindau Approval of the Minutes for Fire Chief Compton's Retirement on June 3, 2012 Weidt made motion, Klein seconded, to approve the minutes for the retirement party held for Fire Chief Jim Compton on June 3, 2012, as presented. All Ayes. Motion carried. Approval of the Minutes for the City Council Meeting on June 18, 2012 Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting held on June 18, 2012, as presented. All Ayes. Motion carried. Approval of the Minutes for the Business Networking Breakfast Meeting on June 19, 2012 Weidt made motion, Klein seconded, to approve the minutes for the Business Networking Breakfast meeting on June 19, 2012, as presented. All Ayes. Motion carried. Approval of the Agenda Haas made motion, Klein seconded, to approve the agenda as amended. Add to New Business: Vacancy on the Planning Commission Add to Council Presentations: Update on Water Conservation Idea 145th Street Sidewalk Meeting CSAH 8 Landscape Trees Add to Visitor Presentations: Property Issues — Chris Trepanier All Ayes. Motion carried. The Citizen Requester Campaign — Editor Debra Barnes In February, 2012, Press Publications, which owns The Citizen (a biweekly newspaper mailed to all Hugo residents), launched a Requester Campaign to gain feedback to determine the best method of providing the paper to all Hugo residents who wish to continue receiving the publication. The campaign invited the readers of The Citizen to return a postcard that was Hugo City Council Meeting Minutes for July 2, 2012 Page 2 of 8 inserted in the newspaper or respond via their website regarding whether they wanted to continue having the paper delivered to them. The Citizen Publisher Carter Johnson and Editor Debra Barnes provided an update to Council on the findings of the campaign. Debra stated they did not receive response from more than 50% of the residents in Hugo, Lino Lakes, and Centerville; therefore, will not qualify for the lower mailing rates. Starting with the next edition, The Citizen will only be delivered to those who have requested it, and the new e -edition will be on their website. The paper is also available in racks located in 13 area businesses. Residents wanting to have it delivered can still request it by mail, on The Citizen website, or by calling 651-407-1200. Approval of the Consent Aienda Weidt made motion, Haas seconded, to approve the following Consent Agenda items: Approval of Claims Approve Adoption of Minnesota Snow and Ice Control Handbook Approve Pay Request No. 2 from Dressel Contracting, Inc. for the Lake Air/Bald Eagle and CSAH 8 Mill & Overlay Project Approve Resolution for LCDA Grant for the Northern Gateway Plan Appoint Jake Christiansen as Deputy Chief of the Hugo Fire Department Approve Proclamation Proclaiming July 28th as Heroes Day in the City of Hugo Approve Quote from Arnt Construction for Demolition of Building at 14701 Forest Boulevard North Approve Hiring of Brandon Niznik as Public Works Seasonal Employee Approve Amendment to Joint Powers Agreement with Minnesota Department of Public Safety Bureau of Criminal Apprehension Approve Application for Assistance to Firefighter Grant (AFG) Approve the Conditional Use Permit for Roger Capaul at 12173 Janero Avenue North for a Accessory Building Approve the Resignation of Firefighter Bryan Hamilton from the Hugo Fire Department Approve Kevin Kriegshauser as Lieutenant on the Hugo Fire Department All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Adoption of Minnesota Snow and Ice Control Handbook At its June 18, 2012 meeting, the City approved a Memorandum of Agreement for a Salt Brine Cost Share Program with the City of Centerville, Circle Pines, Columbus, Lexington, and Lino Lakes to implement a Sodium Chloride Management Project. As part of this program, the City of Centerville is requesting all cities approve the adoption of the Minnesota Snow and Ice Hugo City Council Meeting Minutes for July 2, 2012 Page 3 of 8 Control Handbook: Field Handbook for Snow Plow Operators. This handbook emphasizes best practices in snow and ice removal and control operations. Adoption of the Consent Agenda approved adoption of the Minnesota Snow and Ice Control Handbook. Approve Pay Request No. 2 from Dressel Contracting, Inc. for the Lake Air/Bald Eagle and CSAH 8 Mill & Overlay Proiect The City of Hugo received Pay Request No. 2 from Dresel Contracting, Inc. for the Lake Air Estates/Bald Eagle Estates roadway and drainage improvement project and the CSAH 8 mill and overlay project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the Pay Request and found it satisfactory for work completed to date on the projects. Adoption of the Consent Agenda approved Pay Request No. 2 to Dresel Contracting, Inc. in the amount of $508,110.36 for the work completed to date on the Lake Air/Bald Eagle Estates and CSAH 8 projects. Approve Resolution for LCDA Grant for the Northern Gateway Plan Staff has completed the Livable Communities Demonstration Account (LCDA) grant application, which would help fund the Northern Gateway Area Plan. This grant application would allow the City to develop standards for the mixed use development planned for this area. The application is for a $75,000 in grant funding from the Met Council. A 25% match from the City is required, which the staff anticipates providing with in-kind services. Adoption of the Consent Agenda approved RESOLUTION 2012-18 IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS. Appoint Jake Christiansen as Deputy Chief of the Hugo Fire Department At its May 7, 2012 meeting, the Council appointed former Deputy Chief Kevin Colvard as the new Hugo Fire Chief effective June 1, 2012 with the retirement of Fire Chief Jim Compton. Training Captain Jake Christiansen has been with the Department since October 2006 and is being recommended to fill the Deputy Chief vacancy. Adoption of the Consent Agenda approved appointment of Jake Christiansen as the new Deputy Chief of the Hugo Fire Department. Approve Proclamation Proclaiming July 281hh as Heroes Day in the City of Hugo Organizers of the Twin Cities Heroes Parade have invited the Council to join them on July 28, 2012 on the Nicollet Mall for the Twin Cities Heroes Parade. This parade is to honor those who have served and give thanks for protecting freedom. Following the parade will be a reception where proclamations will be presented by the Governor and Mayors. Adoption of the Consent Agenda approved the Proclamation Proclaiming July 28th as Heroes Day in the City of Hugo. Staff will forward it to the organizers of the Heroes Parade. Approve Quote from Arnt Construction for Demolition of Building at 14701 Forest Boulevard North At its June 18, 2012 meeting, Council approved a resolution finding the home at 14701 to be a Hugo City Council Meeting Minutes for July 2, 2012 Page 4 of 8 substandard building. Council also authorized staff to solicit quotes for demolition of the structure. The City received four quotes with the lowest quote submitted by Arnt Construction for $38,360. Adoption of the Consent Agenda approved the quote from Amt Construction in the amount of $38,360 for demolition of the home at 14701 Forest Boulevard North. Approve Hiring of Brandon Niznik as Public Works Seasonal Employee Each year, Council approves the hiring of seasonal employees to assist the Public Works Department with the maintenance of the City's parks and building grounds. Recently, with a current employee securing full time employment elsewhere, a position has become vacant. Staff has interviewed applicants. Adoption of the Consent Agenda approved the hiring of Brandon Niznik as a seasonal employee. Approve Amendment to Joint Powers Agreement with Minnesota Department of Public Safety Bureau of Criminal Apprehension At its July 18, 2011 meeting, the City approve a Joint Powers Agreement (JPA) with the Minnesota Department of Public Safety Bureau of Criminal Apprehension (BCA) to allow the City Attorney to access the BCA's Minnesota Criminal Justice Data Communication Network on behalf of the City of Hugo. The BCA has contacted the City of Hugo regarding tools available to further allow the City Attorney access to court data. Adoption of the Consent Agenda approved the amendment to the JPA to include the Court Data Services Subscriber Amendment to the CJDN Subscriber Agreement. Approve Application for Assistance to Firefighter Grant (AFG) Staff has prepared a grant application for an Assistance to Firefighter Grant (AFG) through FEMA. This grant is for a generator to be permanently located at the Hugo Fire Department. The approximate cost of the generator $150,000, and the grant requires a match of five percent from the City. Adoption of the Consent Agenda approved the application for the Assistance to Firefighter Grant. Approve the Conditional Use Permit for Roger Capaul at 12173 Janero Avenue North for a Accessory Building Roger Capaul, 12173 Janero Avenue, has applied for a Conditional Use Permit to construct an accessory building to be up to 125% of the permitted size. Staff found it meets all the requirements for approval and is recommending approval of this request to the Planning Commission. A public hearing was held at the Planning Commission on June 28, 2012 and the Planning recommended approval of the CUP adding a condition that the screening around the site must be maintained. Adoption of the Consent Agenda approved RESOLUTION 2012-19 APPROVING A CONDITIONAL USE PERMIT FOR ROGER CAPAUL TO ALLOW FOR ACCESSORY BUILDING SQUARE FOOTAGE TO BE UP TO 125% OF THE PERMITTED SIZE ON THE PROPERTY LOCATED AT 12173 JANERO AVE N. Hugo City Council Meeting Minutes for July 2, 2012 Page 5 of 8 Approve the Resignation of Firefighter Bryan Hamilton from the Hugo Fire Department Firefighter Bryan Hamilton has submitted his letter of resignation from the Hugo Fire Department. Bryan and his family will be moving out of the City of Hugo. Adoption of the Consent Agenda approved the resignation of Bryan Hamilton from the Hugo Fire Department. Approve Kevin Kriegshauser as Lieutenant on the Hugo Fire Department Firefighter Kevin Kriegshauser is being recommended as a Lieutenant on the Hugo Fire Department. Kevin has been with the Department since April, 2010. Adoption of the Consent Agenda approved the appointment of Kevin Kriegshauser as Lieutenant on the Hugo Fire Department. Mayor Miron arrived at 7:20, and Acting Mayor Petryk turned the gavel over to him. Update on National Recycling Inc. (NRI) — Owner Rick Mark At the June 4, 2012 Council meeting, National Recycling owner Rick Mark and his Attorney David Schoenecker appeared before the Council to provide an update on the NRI transition plan. This plan included the completion of the Hugo site as a retail site by July, 2012. City staff and Council Members continue to receive calls concerning the appearance of the site. Rick Mark and David Schoenecker had indicated they were unable to move the steel off the site as quickly as they had anticipated and had asked for more time. Council directed NRI to attend this meeting and provide a progress report to the Council. Attorney David Schoenecker stated they had approximately 540 tons of steel come in to the Hugo site, and 1,100 tons shipped were out of the site during the month of June. He displayed pictures of the site showing how the pile has reduced over the past three months. Two semis have been purchased as well as an end -dump truck, which will be online next week. He stated they have reduced the price per ton from $180 to $100 in order to encourage haulers to go to their Cambridge site. David stated the general contractor, Brian Baas, has informed them the civil engineer is working with the City engineer on the approved plan, and they are anticipating the first phase of construction will begin in August. Rick Mark ensured the Council the piles would be gone by the time the snow flies. He also indicated that it could be moved faster if they were permitted to put on a second shift. Paul Ford, 15880 Foxhill Avenue North, was asked by Council what he personally thought of the idea of a second shift at NRI. Paul stated that he could not speak for the rest of the neighborhood, but he was only concerned about the noise, and didn't care if they added another shift. Miron made motion, Petryk seconded, to direct staff to schedule a meeting with the neighbors to discuss options for National Recycling, Inc. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 2, 2012 Page 6 of 8 Schedule Midyear Budget Review and Roadway CIP Workshop Annually, the City Council schedules a mid -year budget review in order to allow the Council to accept information from the Finance Department regarding the City's year-to-date finances as well as to review some target objectives for the next year's budget. Finance Director Ron Otkin is suggesting a meeting be held the week of August 20-24, 2012. Additionally, the Public Works Department has completed evaluating the City roadways and rated them by condition. The next step is for the City to put together a Capital Improvement Plan for roadways. Miron made motion, Haas seconded, to schedule a meeting for the Midyear Budget Review and Roadway CIP Workshop for Thursday, August 23, 2012 at 7:00 p.m. All Ayes. Motion carried. Approve Joint Powers Agreement with Lake Elmo for Building Department Services The City of Lake Elmo has requested assistance from the City of Hugo in providing services related to their building department. A joint powers agreement has been prepared allowing Hugo to provide the service. City Administrator Bryan Bear presented the details of this arrangement to the Council. The City of Lake Elmo has no staff in their building department. Building Official Chuck Preisler will be registered with the State of Minnesota as Lake Elmo's Building Official. Hugo will provide plan review, schedule and perform all inspections, and assist contractors with questions. Hugo will be reimbursed 100% of the plan review fee collected by Lake Elmo, an hourly rate for inspection time, and receive pay for mileage. Building Department duties in Hugo will take precedence over Lake Elmo, and it is like that this will be a temporary situation as Lake Elmo intends to hire a new Building Official eventually. Haas made motion, Klein seconded, to approve the agreement with Lake Elmo for administration of the State Building Code. All Ayes. Motion carried. Vacancy on the Planning Commission Staff added this item to the agenda. Planning Commission Chair Rick Gwynn submitted a memo to Council requesting the Council declare Commissioner Adam Moore's seat on the Planning Commission as vacant. Adam has missed six consecutive meetings as required by the Planning Commission Bylaws. Mayor Miron stated that Adam has been a contributor on the Commission, and his service should be recognized. Weidt made motion, Haas seconded, to accept the recommendation based on the bylaws of the Planning Commission to declare a vacancy on the Commission. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 2, 2012 Page 7 of 8 Property Issues — Chris Trepanier Chris Trepanier, 14564 Keystone Avenue North, requested to be added to the agenda to address the Council regarding his sense of security on his property. A complaint was filed with the City of Hugo on a code violation on the Trepanier property. Chris acknowledged he was in violation of City ordinance regarding unlicensed vehicles on his property, and he worked with the City to bring his property into compliance. He stated that he does not know who complained, and his sense of security is challenged because he feels someone is watching his property. Law does not allow the City to reveal who complained. City Attorney Dave explained the process the City follows when dealing with complaints, and Mayor Miron stated that the health, safety, and welfare of the citizens of Hugo is of upmost importance to the Council. Miron made motion, Petryk seconded, to direct staff to schedule a meeting with Chris Trepanier to gather information and report back to Council. All Ayes. Motion carried. Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. June Hamburger Night was sponsored by Galen Carlson, owner of North Country Auto. A packaging event was held on Saturday, June 30, 2012, and 600 pounds of care items were packaged and sent to three units overseas. The YRN is partnering with the Hugo Lions on a home improvement project with Home Depot. Centennial Hockey was contacted regarding contribution to the YRN. The YRN is looking for a volunteer to mow the lawn for an elderly veteran for the next six weeks in Forest Lake. The next Hamburger Night is Wednesday, July 25, 2012. Update on Water Conservation Idea Council Member Petryk added this item to the agenda to provide an update on a water monitoring system that was first presented to Council by resident Charles Prokop at the April 16, 2012 meeting. The Rain Bird modular controller measures ground moisture and detects the need for watering. Council Member Petryk passed along information provided to her by Mr. Prokop. Council Member Haas stated that his condominium association uses this type of system and confirmed that it has conserved water. Petryk made motion, Weidt seconded, to provide this information to Public Works Director Scott Anderson and Senior Engineer Technician Steve Duff to review and report back to Council on measures used to conserve water on City owned property. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 2, 2012 Page 8 of 8 145th Street Sidewalk Meeting A meeting has been scheduled for July 23, 2012 from 6-7 p.m. at Hugo City Hall to discuss with residents options for the deteriorated sidewalk along 145th Street North. Petryk made motion, Haas seconded, to schedule Monday, July 23, 2012 from 6-7 p.m. as a Council meeting to allow the Council to attend the 145th Street sidewalk meeting. All Ayes. Motion carried. CSAH 8 Landscape Trees Council Member Haas added this item to the agenda to provide an update on the landscape trees along CSAH 8, west of TH61. Haas stated these trees have responded well to the care of the Hugo Public Works Department, specifically City employee Jim Bever. He thanked the entire Public Works staff for a job well done. Community Night Out Tuesday, August 7, 2012 at Lions Park National Night Out is scheduled for Tuesday, August 7, 2012. This event is an opportunity for neighbors to strengthen neighborhood spirit by gathering with police, fire department, City Council, and staff. As part of National Night Out, the Hugo Business Association (HBA) will be holding Community Night Out from 5-8 p.m. at Lions Park. The HBA has invited the Council to attend and is requesting Council's participation at the event. Fire Chief Kevin Colvard had also invited the Council to ride along with the department to visit neighborhoods on National Night Out. Petryk made motion, Klein seconded, to schedule Tuesday, August 7, 2012 as a Council meeting to allow Council to participate in the National Night Out events. All Ayes. Motion carried. I-35 W/E Coalition Meeting Thursday, July 12, 2012 Staff reminded Council of the I-35 W/E Coalition will meeting on Thursday, July 12, 2012 at Hugo City Hall. The City of Hugo is hosting a BBQ at 6 p.m. with the meeting to start at 7 p.m. Adiournment Weidt made motion, Klein seconded, to adjourn at 8:25 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk