2012.07.02 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for July 2, 2012 Page 6 of 8 Schedule Midyear Budget Review and Roadway CIP Workshop Annually, the City Council schedules a mid -year budget review in order to allow the Council to accept information from the Finance Department regarding the City's year-to-date finances as well as to review some target objectives for the next year's budget. Finance Director Ron Otkin is suggesting a meeting be held the week of August 20-24, 2012. Additionally, the Public Works Department has completed evaluating the City roadways and rated them by condition. The next step is for the City to put together a Capital Improvement Plan for roadways. Miron made motion, Haas seconded, to schedule a meeting for the Midyear Budget Review and Roadway CIP Workshop for Thursday, August 23, 2012 at 7:00 p.m. All Ayes. Motion carried. Approve Joint Powers Agreement with Lake Elmo for Building Department Services The City of Lake Elmo has requested assistance from the City of Hugo in providing services related to their building department. A joint powers agreement has been prepared allowing Hugo to provide the service. City Administrator Bryan Bear presented the details of this arrangement to the Council. The City of Lake Elmo has no staff in their building department. Building Official Chuck Preisler will be registered with the State of Minnesota as Lake Elmo's Building Official. Hugo will provide plan review, schedule and perform all inspections, and assist contractors with questions. Hugo will be reimbursed 100% of the plan review fee collected by Lake Elmo, an hourly rate for inspection time, and receive pay for mileage. Building Department duties in Hugo will take precedence over Lake Elmo, and it is like that this will be a temporary situation as Lake Elmo intends to hire a new Building Official eventually. Haas made motion, Klein seconded, to approve the agreement with Lake Elmo for administration of the State Building Code. All Ayes. Motion carried. Vacancy on the Planning Commission Staff added this item to the agenda. Planning Commission Chair Rick Gwynn submitted a memo to Council requesting the Council declare Commissioner Adam Moore's seat on the Planning Commission as vacant. Adam has missed six consecutive meetings as required by the Planning Commission Bylaws. Mayor Miron stated that Adam has been a contributor on the Commission, and his service should be recognized. Weidt made motion, Haas seconded, to accept the recommendation based on the bylaws of the Planning Commission to declare a vacancy on the Commission. All Ayes. Motion carried.