2012.11.05 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for November 5, 2012 Page 4 of 7 Approve Pay Request No.11 from E.H. Renner and Sons, Inc. for Well No. 6 The City has received pay request No. 11 from E.H. Renner and Sons for construction on Municipal Production Well No 6. Adoption of the Consent Agenda approved payment in the amount of $11,878.09 to E.H. Renner and Sons. Approve Resignation of Lorraine Gadbois and Marvella Gamboni from the Historical Commission Council Member Haas removed this item from the Consent Agenda. Marvella Gamboni has served as a member of the Historical Commission since January 3, 2006, and Lorraine Gadbois has served as an Associate Member on the Hugo Historical Commission since May 2, 2011. Both Marvella and Lorraine have submitted their letters of resignation. Haas made motion, Weidt seconded, to accept the letters of resignation for Marvella Gamboni and Lorraine Gadbois from the Historical Commission, and directed staff to prepare Certificates of Appreciation to be presented at a subsequent Council meeting. All Ayes. Motion carried. Approve Recommendation from Historical Commission for $1,000 Donation to the Washington County Historical Society The Washington County Historical Society is requesting donation from all communities in the County for purchase of a building in Stillwater for the Washington County Heritage Center. The Hugo Historical Commission discussed the request at their meeting on October 16, 2012 and recommended approval of a $1,000 donation to the Washington County Historical Society. Haas removed this from the Consent Agenda to inquire where the money was coming from. City Administrator Bryan Bear explained that there is money allocated each year to the Historical Commission's budget, and there is sufficient amount to cover this donation. Haas made motion, Petryk seconded, to approve the recommendation of the Historical Commission to donate $1,000 to the Washington County Historical Society for the Heritage Center. All Ayes. Motion carried. Discussion on Special Event Permits Staff requested a discussion with Council regarding how Special Event Permits are administered by City Staff and the involvement of City personnel in special events. City Administrator Bryan Bear explained that the City had adopted an ordinance three years ago to require special event permits, most of which are approved administratively. Certain events require Council approval such as those serving alcohol, have over 200 people attending, or have amplified music. Larger events, such as the recent Warrior Dash, are more complex and require substantial planning to address impacts to the public's health, safety, and welfare. These events require the involvement of City and Fire Department Staff.