2012.11.19 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for November 19, 2012 Page 5 of 7 project. Mayor Miron talked about the pipeline crossing the ditch. Miron stated that the obstruction hearing was held, but there was no action taken; sediment in the ditch will continue to build and obstruct the flow. City Engineer Jay Kennedy indicated he will consult the Rice Creek Watershed District staff to follow up on it. There was no formal action taken. Discussion on Washington County's CIP for Roadways County Engineer Wayne Sandberg shared the County's Capital Improvement Program with the Council. Wayne explained that Washington County evaluates the county roads every three years and assigns a Pavement Condition Index (PCI) score between 1-100. The goal is to not have any roads below 40. Current trend shows a downward PCI, and it is expected to be at 72 by the year 2016. Wayne talked about funding sources for road projects and the possible reductions the County may be seeing in those funds. There was also discussion on the trail funding and the Hardwood Creek Trail extension. Wayne said the County was waiting to hear back from the BNSF railroad on the acquisition of the property. No formal action was taken. Approve Purchase of Phones for City Buildings and Shared Services Agreement with the City of Roseville Staff has been working with the City of Roseville on a shared service agreement for IP telephony services. In this agreement, Hugo would purchase new phones to operate on the City of Roseville's existing phone control equipment for managing calls and voice mail. City Clerk Michele Lindau explained the current phone systems at City Hall and the Fire Department are over ten years old and beginning to fail. The cost of new phone equipment would be $20,822.06 with monthly charges reduced by approximately $400 per month. Weidt made motion, Klein seconded, to approve the purchase of new Cisco phones for City Hall, Public Works, and the Fire Department and approve the Shared Service Agreement for IP Telephony Services with the City of Roseville. All Ayes. Motion carried. Approve Agreement with MnDOT and MN Commercial for Installation of Crossing Equipment MnDOT required the installation of railroad crossing equipment at the 130th Street intersection with Highway 61 as part of the recent intersection improvement and traffic signal installation. MnDOT allowed the installation to be delayed until salvaged crossing equipment became available based on Minnesota Commercial Railroad's commitment to safely flag trains through the crossing in the interim. City Engineer Jay Kennedy explained that the City agreed to fund the installation of salvaged equipment, which is currently available through MnDOT. The proposed agreement between the three parties will result in Minnesota Commercial installing the equipment at a cost of $62,000, and MnDOT and the City funding the cost of the installation at $25,000 and $37,000 respectively.