2008.03.17 CC Minutes - Laserfiche WebLink

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City Council Meeting of March 17, 2008 Page 3 of 8 APPROVE RESIGNATION OF PLANNING COMMISSIONER KELLY BAILLY AND AUTHORIZE STAFF TO ADVERTISE FOR VACANCY City staff has received a letter of resignation from Planning Commissioner Kelly Bailly who is resigning from the Planning Commission due to a move out of State by her and her family. As Council is aware Kelly was appointed by the Council more than six years ago and has served the Planning Commission with dedication and commitment. Adoption of the Consent Agenda accepted the resignation from long-time Planning Commissioner Kelly Bailly and publicly thank her for her six years of dedicated service to the citizens of Hugo, and authorized staff to advertise for the vacancy in her term which is set to expire December 31, 2009. APPROVE APPOINTMENT OF DENNIS FIELDS AS NEW COMMUNITY DEVELOPMENT ASSISTANT At its January 7, 2008 meeting, the Hugo City Council authorized staff to advertise for the Community Development Assistant position with the appointment of former Community Development Assistant Michele Lindau as Hugo's new City Clerk. City staff was very pleased to receive a total of eighty applications for the position. City staff conducted twenty-two first round interviews and seven second round interviews and upon reference and background checks was pleased to recommend to the Hugo City Council that Dennis Fields be appointed as the new Community Development Assistant. Adoption of the Consent Agenda approved the hiring of Dennis Fields as the Community Development Assistant subject to the standard pre-employment physical and six-month probationary period. APPROVE SIX-MONTH EXTENSION FOR ADMINISTRATIVE INTERN NATE EHALT Nate Ehalt was hired by the City of Hugo on March 20, 2007. For the past twelve months Nate has provided an excellent level of duties as the City's Administrative Intern. Nate's internship was extended in October 2007 for six months and he is seeking another six-month extension to allow him to complete his graduate studies. Adoption of the Consent Agenda extended the internship of Administrative Intern Nate Ehalt for a time period not to exceed six months. APPROVE PURCHASE OF 2008 CHEVROLET TRUCK FOR PUBLIC WORKS DEPARTMENT AND TRANSFER OF 2006 CHEVROLET TRUCK TO FIRE DEPARTMENT Included in the City's 2008 Budget is $25,000 for the purchase of an emergency response vehicle for the Fire Department that will be used by the Fire Marshal. Following a meeting and review of the City's Equipment C.I.P., Councilmember Granger and staff recommend that the 2006 Public Works Department Chevrolet'/2-ton 4X4 crew cab pickup be transferred to the Fire Department and that the Public Works Department replace this with a similar vehicle. This transfer and purchase of trucks will maximize the efficiency and longevity of the City's fleet. Council Member Granger and staff recommend that the City Council authorize the transfer of the 2006 Public Works Department Chevrolet'/2-ton 4X4 crew cab pickup to the Fire Department and add the equipment specified at a total cost of $24,932.66. Furthermore, Council Member Granger and staff recommend that the City Council authorize the purchase of a 2008 Chevrolet 1/2 -ton 4X4 crew cab pickup from Polar Chevrolet for the Public Works Department in the amount $29,422.50 with $18,300 being transferred from the Fire Department for acquisition of the 2006 Chevrolet. Councilmember Granger and staff recommend total expenditures of