2008.08.18 CC Minutes - Laserfiche WebLink

Home

City Council Meeting of August 18, 2008 Page 3 of 6 employment with the City in January. Since Council had discussed the need for support staff for the Finance Director at the last two annual goal -setting sessions, they agreed that restructuring of the position to an Accounting Clerk would provide support to the Finance Director. Council authorized staff to prepare a job description for approval by Council. Adoption of the Consent Agenda approved a job description for the Accounting Clerk, who would be assigned to the Finance Department, and authorize staff to advertise for the position. Approve Contract for Reappointment of Smith Schafer & Associates as City Auditor At its August 4, 2008 meeting, the Hugo City Council listened to a presentation from Jason Miller from the independent accounting firm of Smith Schafer & Associates who performs the annual audit of the City finances. Council was very pleased with the presentation and after questions, formally accepted the 2007 City audit and commented on the quality and service of Smith Schafer & Associates. Finance Director Ron Otkin has been working with Smith Schafer on a three-year contract extension proposal. After thorough review, Finance Director Ron Otkin recommended Council approve the three year contract extension. Adoption of the Consent Agenda approved the three year contract extension for the reappointment of Smith Schafer & Associates as the City Auditor for the City of Hugo. Approve Application for Off -Site Gambling for the White Bear Lake Hockey Association at the American Legion The White Bear Lake Area Hockey Association has applied for an off-site gambling license to conduct a raffle at the Hugo American Legion on September 27, 2008. Staff has reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the application for the White Bear Lake Area Hockey Association for gambling at the Hugo American Legion on September 27, 2008. Approve Purchase Agreement with Bosch Holdings, LLP, for Future Water Tower Site on 1251' Street For the past several months, Hugo city officials including Mayor Fran Miron and Council Member Chuck Haas have been meeting with City staff in regards to the need for a future water tower and well site to be located in the south central section of the City. Specifically, City Engineer Jay Kennedy, former Public Works Director Chris Petree, Senior Engineering Technician Scott Anderson and Community Development Director Bryan Bear have met several times with the Mayor, Council Member Haas, and selected property owners to further identify and clarify available land to set aside for the future site. After reviewing a number of options, a seven -acre parcel of land on 125th Street was selected to meet the City's future needs. City staff then negotiated a purchase agreement with Rick Schilling and Bosch Holdings, LLP. City Engineer Jay Kennedy reviewed the site selection process, purchase agreement, and next steps with the City Council. Staff was requesting approval of the purchase agreement and authorization for test well and soil borings. Council would need to authorize the final design of the tower and well following further investigation. Haas made motion, Granger seconded to approve the purchase agreement with Rick Schilling and Bosch Holdings, LLP for the seven acre parcel of land on 125th street at a purchase price of $220,000. All Ayes. Motion carried.