Loading...
HomeMy WebLinkAbout2005.08.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AUGUST 15, 2005 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; Finance Director Ron Otkin; and City Clerk Mary Ann Creager APPROVE CITY COUNCIL MINUTES FOR AUGUST 1, 2005 Granger made motion, Petryk seconded, to approve the minutes for the August 1, 2005 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add K.1 — Discussion of Frog Hollow Park Miron made motion, Haas seconded, to approve the agenda for August 15, 2005 as amended. All aye. Motion Carried. PRESENTATION OF 2005 CITY AUDIT REPORT (JASON MILLER) Auditor Jason Miller from Smith Shafer & Associates provided a Power Point presentation of the 2004 City audit report. Finance Director Ron Otkin was thanked for his excellent work performance. Haas made motion, Petryk seconded, to accept the 2004 City audit report as prepared by Smith Shafer & Associates. All aye. Motion Carried. ANNUAL REPORT ON HUGO COMMUNITY FOOD SHELF (MARGO GEVING) Last month, City Administrator Mike Ericson, met with Food Shelf Director Margo Geving and visited the Hugo Food Shelf located in a mobile trailer located next to the Rice Lake Park Building. As Council is aware, the Hugo Community Food Shelf has been in operation for a year now, providing service to any Hugo residents in need. Margo Geving was in attendance, along with Kim Corbett, to provide Council with an annual report on the work of the Hugo Community Food Shelf, along with discussion about the future direction of the program. Mayor Fran Miron thanked Margo and her volunteers for providing a service to Hugo residents. No formal Council action was taken. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Traffic Control Signal Maintenance Agreement with Washington County for City Council meeting of August 15, 2005 Page 2 CSAH 8/Victor Hugo Blvd. Approve Resolution for CSAH 8/14 Project Approve Resolution Relating to Parking Restrictions on CSAH 8/14 Approve Amendment to Cooperative Agreement for CSAH 8/14 Project Approve Lawful Gambling Permit for National Ataxia Foundation @ Carpenters & Ricci's Approve Variance Request and Property Line Adjustment for Construction of Garage @ 6651 145th Circle North (Mark Murphy) Approve Lease Agreement with Nextel for Location of Antennas on South Water Tower Approve Purchase Agreement with R.A. Pearson (Lot in BEIP 5th Addition) Approve Purchase Agreement with Oneka Pet Resort (Lot in BEIP 5th Addition) All aye. Motion Carried. GENERAL CLAIMS Adoption of the Consent Agenda approved the claims roster for August 15, 2005 as presented. APPROVE TRAFFIC CONTROL SIGNAL MAINTENANCE AGREEMENT W/WASHINGTON COUNTY FOR CSAH 8NICTOR HUGO BLVD. A new traffic signal will be installed at the intersection of Victor Hugo Boulevard and CSAH 8 as part of the upcoming CSAH 8 project. Consistent with Washington County policy, and past practice, the City and County need to enter into a Signal Maintenance Agreement that outlines each agency's responsibilities. As outlined in the agreement, Washington County would be responsible for the maintenance of the traffic signal (including luminaries), and the emergency vehicle preemption (EVP) system. The City would be responsible for electrical power to operate the signal, and maintenance of the street lights to be constructed along with the signal. Adoption of the Consent Agenda approved the Traffic Signal Maintenance Agreement with Washington County for CSAH 8/Victor Hugo Boulevard. PLAN APPROVAL RESOLUTION FOR CSAH 8/14 PROJECT The plans and specifications for the CSAH 8/14 project have been completed. City staff, County staff, and MnDOT have reviewed the plans and specifications, and they are ready to move forward to the bidding phase. The City Council needs to adopt a resolution approving the plans and specifications, so that the Federal funds can be released for the project. Adoption of the Consent Agenda adopted Resolution 2005-45 approving the plans and specifications for the project. APPROVE RESOLUTION RELATING TO PARKING RESTRICTIONS ON CSAH 8/14 CSAH 8, as proposed, is not designed with adequate width to allow for parking on the roadway between the west City limits and Highway 61, based on MnDOT State -Aid standards. With this in mind, parking will need to be prohibited in its entirety along the entire length of the roadway within Hugo. This needs to be formalized through the passage of a resolution by the City Council. Adoption of the Consent Agenda adopted Resolution 2005-46 prohibiting parking on CSAH 8 between the west City limits and Highway 61. City Council meeting August 15, 2005 Page 3 APPROVE AMENDMENT TO COOPERATIVE AGREEMENT FOR CSAH 8/14 PROJECT The City and Washington County currently have an agreement related to the construction of the new CSAH 8. At this point, it is necessary to amend the agreement to reflect updated project costs based on the amended/approved plans and actual property acquisition costs. In addition, the agreement includes clarifications regarding maintenance of the roadways and associated striping. Adoption of the Consent Agenda approved the amendment to the Cooperative Agreement for the CSAH 8/14 project. APPROVE LAWFUL GAMBLING PERMIT FOR NATIONAL ATAXIA FOUNDTION AT CARPENTERS AND RICCI'S The National Ataxia Foundation has made application to the City for a lawful gambling permit in order to conduct pull tab operations at both Carpenters and Ricci's. City staff has reviewed the application and found it to be consistent with City code. Adoption of the Consent Agenda approved the lawful gambling permit for the National Ataxia Foundation in order to conduct its pull tab operations at Carpenters at 14559 Forest Boulevard and Ricci's at 14777 Forest Boulevard. PROPERTY LINE ADJUSTMENT AND VARIANCE REQUEST FOR 6651145TH CIRCLE NORTH ( MURPHY & FESSLER) Mark Murphy and Heidi Fessler have applied for a property line adjustment and variances to construct a garage on property located at 6651 145 Circle North (Diamond Point East). The applicants are requesting to adjust the property line to the west and are requesting a variance to construct a 1,257 square foot garage where ordinance limits the size of a garage to 1,000 square feet and a variance to locate the structure in front of the home where ordinance requires accessory structures to be located further from the road than the principal structure. The Board of Zoning Adjustment considered the variance request at its meeting on July 28 and unanimously recommended approval of the variances. Adoption of the Consent Agenda adopted Resolution 200547 approving a property line adjustment and variances for Mark Murphy with the condition that no other accessory structures are permitted on the property and the applicant plant trees to screen the garage from the west. APPROVE LEASE AGREEMENT WITH NEXTEL FOR LOCATION OF ANTENNAS ON SOUTH WATER TOWER For the past several months, City staff has been negotiating with Nextel for the location of antennas on the City's south water tower in the Woods of Bald Eagle townhome development. Staff has successfully negotiated a Lease Agreement with Nextel for the location of antennas on the tower, which would provide Nextel with coverage in this area of the Twin Cities. The final draft of the Lease Agreement has been reviewed by City staff and City Attorney Dave Snyder, with a recommendation that Council approve the Lease Agreement, which includes a monthly lease rate of $2,000 for a 3 -year contract with an inflation factor. APPROVE PURCHASE AGREEMENT FOR R.A. PEARSON (LOT IN BEIP 5TH ADDN.) At its July 18, 2005 meeting, Council accepted the FDA's recommendation to sell the 3.3 acre lot in the BEIP 5h Addition to R.A. Pearson LLC, who will be moving its corporate headquarters to Hugo. R.A. City Council meeting of August 15, 2005 Page 4 Pearson is a mechanical contractor specializing in commercial construction in the HVAC industry. City staff was directed to finalize the Purchase Agreement and return for final approval by Council. Adoption of the Consent Agenda approved the Purchase Agreement with R.A. Pearson for the purchase of a 3.3 acre parcel in the BEIP 5`" Addition in the amount of $166,178. APPROVE PURCHASE AGREEMENT FOR ONEKA PET RESORT (LOT IN BEIP 5TH ADDITION) At its July 18, 2005 meeting, Council accepted the FDA's recommendation to sell the 1 -acre lot in the BEIP 5`" Addition to Oneka Pet Resort. Guy and Cindy LaBarre will be constructing a pet resort for individuals who bring their dogs and cats for daycare and vacation time. Adoption of the Consent Agenda approved the Purchase Agreement with Guy and Cindy LaBarre d/b/a Oneka Pet Resort, for the purchase of a 1 -acre lot in the BEIP 5`h Addition, in the amount of $49,908. APPROVE 2005 STP APPLICATION FOR TH61 IMPROVEMENTS The City Council directed City staff to complete an application for federal transportation funds related to improvements to Highway 61 between 140 Street and 150x' Street in Hugo. City staff completed the application, and received letters of support from both Washington County Transportation and the Regional Rail Authority. Chuck Rickart, transportation engineer from WSB, was present and provided a Power Point presentation of the application to the City Council, which needs to be submitted by Friday, August 19, 2005. Council members will contact Hugo's Met Council representative, Georgie Hilker, in an effort to secure funding for the project. Granger made motion, Haas seconded, to accept the 2005 STP Application for federal transportation funds related to improvements to TH61, between 140' Street and 150' Street. All aye. Motion Carried. DISCUSSION OF PROPOSED CITY TRANSPORTATION PLAN (CHUCK RICKART) City staff has been working with City Engineer Jay Kennedy and Transportation Engineer Chuck Rickart to develop a scope of services related to the review and update of the City's transportation plan. Chuck Rickart was present and provided a Power Point presentation of issues related to the proposed revisions to the City's transportation plan. Council members Granger and Haas questioned the need for the $16,000 expenditure; CD Director Bryan Bear explained the need for a City-wide transportation plan, comparing the existing plans as puzzle pieces that do not fit together. Miron made motion, Petryk seconded, to table this matter to allow staff time to outline the need for a revised City transportation plan. All aye. Motion Carried. City Council meeting of August 15, 2005 Page 5 DISCUSS HOST SITE AGREEMENT W/WASHINGTON COUNTY'S VOLUNTEER INVESTMENT PROGRAM At its July 18, 2005 meeting, Council listened to a presentation from Mary Rivard from the Washington County Volunteer Investment Program. Council was supportive of the program and required additional information the City's involvement in the program, which involves volunteers doing work for the City. City staff reviewed the site agreement and found it to be satisfactory. The site agreement would allow selected volunteers the opportunity to provide free labor to the City. Miron made motion, Petryk seconded, approving the Host Site Agreement with Washington County for use in its Volunteer Investment Program. All aye. Motion Carried. UPDATE ON BALD EAGLE SPORTSMAN'S ASSOCIATION The Bald Eagle Sportsman Association completed a noise study, as was required by the City Council during the review of the Conditional Use Permit this past winter. CD Director Bryan Bear explained the noise study conducted by BESA, and stated they are preparing to install noise absorbing structures around the rifle ranges. Neighbors adjoining the site are conducting their own noise study. No formal Council action was taken. REPORT ON OAKSHORE PARK ASSOCIATION MEETING HELD AUGUST 10, 2005 As members of the Oakshore Park Homeowners Association, Council members Petryk and Granger did not participate in discussion of this matter. City staff has continued to meet with representatives from the Oakshore Park Association (OPA) regarding the proposed sale of the 10 -acre private Oakshore Park. Included in discussions with City staff and City officials have been issues related to the improvements to the gravel roads in the Oakshore Park development, as well as installation of public improvements. The OPA held a special meeting on August 10", at which these issues were discussed. Nick Steckhahn and Dave Black, representatives from the OPA Board, were present to provide Council with results and an update on decisions reached at the meeting, which included an agreement to sell the park to the City for $450,000. This amount would be credited for the public improvement project. Miron made motion, Puleo seconded, directing staff to provide a more formal proposal for public improvements in the Oakshore Park development for Council consideration. VOTING AYE: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. UPDATE ON CONSTRUCTION OF ONEKA PARKWAY At the last Council meeting, Council discussed with developers Len Pratt and Ray Pruban about the possibility of stopping construction on Oneka Parkway to allow the road to be moved somewhat to the west, at its northerly 550 ft. The westerly alignment would allow the Parkway to avoid impacting City Council meeting of August 15, 2005 Page 6 wetlands as it is extended to the north. The staff has been working with the developers over the past two weeks to find a solution. CD Director Bryan Bear updated Council with progress made to date on an agreement to move the Parkway. Miron made motion, Granger seconded, to approve the Development and Assignment Agreement between the City of Hugo and Solid Ground Development. All aye. Motion Carried. Council again stated that they would be willing to hold a special Council meeting to resolve this matter, at no cost to the developer. U.S. CONGRESSMAN MARK KENNEDY SECURES FEDERAL FUNDING FOR CSAH 14/I - 35E INTERCHANGE City staff received notification from U.S. Congressman Mark Kennedy's office that he has secured $800,000 in federal funds to be used for the design engineering for the CSAH 14/I -35E interchange. City staff has been in contact with field representative Johnna Kountz from Congressman Kennedy's office and State Director Mark Matuska regarding a press conference to be held at the Hugo City Hall on Friday, August 19, 2005 at 12 noon. Miron made motion, Haas seconded, directing staff to post notice of the August 19, 2005 press conference as a special City Council meeting. All aye. Motion Carried. DISCUSSION OF WASHINGTON COUNTY'S FIVE-YEAR CIP Washington County is preparing its five-year Capital Improvements Program and is considering including a rebuild of County Road 8A, east of Highway 61, within the program for construction in 2009. The County indicated that approximately $600,000 of City funds will be necessary for right-of- way acquisition and City share in construction. Granger made motion, Puleo seconded, indicating to Washington County the City of Hugo's interest in including CR8, east of TH61, in the County's five-year CIP. All aye. Motion Carried. DISCUSSION OF DESIGN ENGINEERING PROPOSED FOR PUBLIC STREETS AND IMPROVEMENTS City staff discussed with Dave Hempel from Contractor Property Development Corporation (CDPC) a proposal whereby the City would provide professional engineering services to design public improvements in the future phases of the Victor Gardens subdivision, which would be similar to the method utilized with the Goodview Avenue project. Mayor Miron and Council member Granger felt City Council meeting of August 15, 2005 Page 7 that residents would lose confidence and trust and it could be perceived as a conflict of interest. No formal Council action was taken. BROWN'S CREEK WATERSHED DISTRICT MANAGER'S TERM TO EXPIRE City staff informed the public that one of the BCWD manager's terms is set to expire in October 2005. Any resident wishing to have their name submitted to the Washington County Board for appointment to the BCWD should contact City Hall by Monday, August 22, 2005. DISCUSSION ON FROG HOLLOW PARK Council member Puleo expressed concern with the proximity of the play area to the roadway. Puleo made motion, Granger seconded, directing staff to look into the need for fencing and street signage at Frog Hollow Park. All aye. Motion Carried. GROUND BREAKING CEREMONY ON AUGUST 16.2005 (FESTIVAL FOODS) City staff announced ground breaking ceremony for the new Festival Foods at 10:00 am on Tuesday, August 16, 2005 on the north side of CR8, directly across from the Victor Gardens subdivision. Representatives from City staff and City Council will be in attendance at the ceremony. City staff had already posted the meeting for attendance by Mayor and Council. No formal Council action was taken. WASHINGTON COUNTY'S OFFER TO MARVIN LAVALLE FOR ROW EASEMENT FOR CSAH 8/ONEKA PARKWAY City Attorney Dave Snyder requested an executive session in order for Washington County officials to present a counter offer the county has received from Mr. LaValle for the purchase of his property for the CSAH 8/14 project and Oneka Parkway. Haas made motion, Petryk seconded, to recess the regular meeting to go into executive session. All aye. Motion Carried. REGULAR SESSION City Attorney Dave Snyder stated the Council had met in executive session and discussed the acquisition of property owned by Marvin LaValle for construction of Oneka Parkway, and recommended that Council engage in mediation for possible resolution of the situation. Miron made motion, Petryk seconded, schedule a non-binding medication session with Marvin LaValle, with attendance by Mayor Fran Miron, Council member Frank Puleo, and City staff in attempt to resolve the matter of property acquisition. All aye. Motion Carried. City Council meeting of August 15, 2005 Page 8 ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary Ann" Creager City Clerk