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HomeMy WebLinkAbout2003.06.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 16, 2003 Mayor Fran Miron opened the meeting at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell Public Works Director, Chris Petree Water Resource Engineer, Pete Willenbring City Planner, Kendra Lindahl City Clerk, Mary Ann Creager MINUTES FOR CITY COUNCIL MEETING OF JUNE 2, 2003 Puleo made motion, Granger seconded, to approve the minutes for the City Council meeting of June 2, 2003 as submitted. VOTING AYE: Granger, Haas, Puleo, Miron ABSTAINED: Petryk Motion Carried. MINUTES FOR CITY COUNCIL MEETING OF JUNE 16, 2003 Haas made motion, Puleo seconded, to approve the meeting minutes for the June 9, 2003 Parks Commissioner interviews as presented. All aye. Motion Carried.' APPROVAL OF AGENDA Add F.3 — Discussion of U of M Regional Extension Center Add L.1— Discussion of 165h Street Culvert Replacement Miron made motion, Petryk seconded, to approve the agenda for June 16, 2003 as amended. All aye. Motion Carried. FIREFIGHTER II HAZMAT TRAINING CERTIFICATION AWARDS FOR HFD Upon the successful completion of the firefighter 11 HAZMAT training and with the recommendation of Fire Chief Jim Compton, fifteen members of the HID received Certificates of Appreciation in recognition of their completion of this very important HAZMAT training: Kevin Colvard; Jim Compton Jr, Jim Christiansen; Bill Buystedt; Scott Peterson; Jadon 011ila; Pat Dunn; Bryan Lund; Tony Bronk; Don Wolkerstorfer; Marty Schwartz; Penny Owen; Russ Frantum; Paul Fladeboe; Kurt Grainger; and Jim Compton Sr. Chief Compton noted that the members had to put in over 96 hours of training to earn their certification. The Mayor, Council, and Fire Chief Compton presented the certificates to those members in attendance at the meeting. City Council meeting of June 16, 2003 Page 2 APPRECIATION PLAQUE TO FD RON OTKIN FROM HFD RELIEF ASSOCIATION In appreciation and recognition of his years of financial service to the Hugo Fire Department Relief Association, the membership presented Finance Director Ron Otkin with an appreciation plaque to thank .him for his excellent work in preparing the HFD Relief Association pension/finance reports. Fire Chief Jim Compton presented this award to Ron on behalf of the HFD Relief Association. U OF M REGIONAL EXTENSION CENTER Bob Marzolf and Pat Moreim addressed the Council to solicit interest in locating a new regional extension office in the City of Hugo. Details of the proposal were discussed, and Council was assured that they would not be making a commitment at this early time, only expressing interest in being considered. Miron made motion, Puleo seconded, directing staff to work with Bob and Pat to complete an application for submittal by June 25, 2003. Washington County Commissioner Dennis Hegberg and developer Len Pratt should assist in the application process, if desired. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Temporary Liquor License @ Dead Broke Saddle Club (North Star Rodeo Assn.) Approve Lawful Gambling Permit for August 23- 24, 2003 (St. John's Catholic Church) Approve Summary of Peddler's Ordinance for Publication Approve Appointment of Roger Clarke to the Parks Commission Approve Pay Request #1 from Hardrives for Work Completed on Trac Signal at TH61 & 140'" Approve Performance Review for Building Inspector (Gary Schwartz) Approve Performance Review for Deputy Clerk (Renee' Cunningham) Approve Refuse Hauler License for Forest Lake Sanitation Accept Donation from Dead Broke Saddle Club for Hugo Elementary School Ballfield All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for June 16, 2003 as presented. APPROVE TEMPORARY LIQUOR LICENSE @ DEAD BROKE SADDLE CLUB (NORTH STAR RODEO ASSOCIATION) The North Star Gay Rodeo Association made application to the City for approval of a temporary liquor license for a rodeo that will be held July 5-6,2003. The application was submitted to the City and the City Council meeting of June 16, 2003 Page 3 Minnesota Department of Public Safety for approval. City staff found the application and liquor liability insurance to be satisfactory. Adoption of the Consent Agenda approved the temporary liquor license for the North Star Gay Rodeo Association for a rodeo to be held July 5-6, 2003 at the Dead Broke Saddle Club. APPROVE LAWFUL CHARITABLE GAMBLING PERMIT FOR ST. JOHN'S CHURCH St. John's the Baptist Church, 14383 Forest Boulevard, made application to the City for approval of a lawful gambling permit for their summer festival to be held August 23-24, 2003. Adoption of the Consent Agenda approved the lawful gambling permit for St. John's Church for August 23-24, 2003. APPROVE SUMMARY OF PEDDLER ORDINANCE FOR PUBLICATION At its June 2, 2003 meeting, the Council adopted a new ordinance regulating the business of peddlers and transient merchants. Due to the length of the ordinance, City Attorney Dave Snyder drafted an executive summary, which would be published in the White Bear Press in accordance with City code. Adoption of the Consent Agenda approved the summary for publication in the WBP of the City's new peddler ordinance. APPROVE APPOINTMENT OF ROGER CLARKE TO THE PARKS COMMISSION On June 9, 2003, the Council interviewed two candidates for the Parks and Recreation Commission. After discussion, the Council agreed to recommend the appointment of Roger Clarke as the new member to the Parks Commission, replacing Bunny Peterson who did not wish to be reappointed. Adoption of the Consent Agenda publicly appointed Roger Clarke as the newest Parks Commissioner. Hardrives Construction submitted pay request #1 for work completed to date on the traffic signal project at TH61 and 1401° Street. Project representative Brian Mitchell from SEH Engineers reviewed the request and found it to be consistent with work completed to date on the project. Adoption of the Consent Agenda approved payment to Hardrives in the amount of $170,415.76. APPROVE PERFORMANCE REVIEW FOR THE BUILDING INSPECTOR (GARY SCHWARTZ) Gary Schwartz was hired by the City on April 15, 2002 and has worked very hard over the past year in his position as building inspector to both provide a high quality of building inspection service, while serving as a well respected representative of the City in the field. Gary is very conscientious, reliable, and a good team player at City Hall. In addition to serving as the primary field inspector, Gary also assists with snowplowing duties. Adoption of the Consent Agenda approved the performance review for Gary Schwartz. City Council meeting of June 16, 2003 Page 4 APPROVE PERFORMANCE REVIEW FOR DEPUTY CLERK (RENEE' CUNNINGHAM) Renee' Cunningham was hired by the City as the new deputy clerk on April 1, 2002. Over the past year, Renee' has worked in her position to deliver a high quality of service in the processing of building permits, scheduling of building inspections, a wide variety of receptionist duties, and organizer of the City's address files. Renee's pleasant personality is matched by her cheerful smile, which are important in her service as a front line employee for all citizens and contractors. Renee' is a trusted and valued member of the City Hall team. Adoption of the Consent Agenda approved the performance review for Renee' Cunningham. APPROVE REFUSE HAULER LICENSE FOR FOREST LAKE SANITATION Due to the buyout of Hugo Sanitation by Ace Solid Waste, a refuse haulers license has become available in the City. Forest Lake Sanitation made application to the City for that seventh and final license. Staff received a completed application, payment of fee, and certificate of insurance. Adoption of the Consent Agenda approved issuance of a refuse hauler license for Forest Lake Sanitation. ACCEPT DONATION FROM DEAD BROKE SADDLE CLUB FOR HUGO ELEMENTARY SCHOOL At its April 9, 2003 meeting, the Parks and Recreation Commission recommended that the City of Hugo make a donation request to the Dead Broke Saddle Club for restoration of the Hugo Elementary School ballfield. At its April 21, 2003 meeting, the Hugo City Council agreed with the recommendation and directed staff to solicit the donation on behalf of the City. Dead Broke Saddle Club has made a $2,000 donation to the City for its share of the Joint Powers Agreement project with ISD #624. Adoption of the Consent Agenda accepted the $2,000 donation and publicly thanked the club for its kind public gesture. APPROVE ACCEPTANCE OF PAYMENTS FROM BEIP BUSINESS OWNERS At its June 13, 2003 workshop, the Council discussed the tax increment financing shortfalls with the business owners in the BEIP. City Administrator Michael Ericson stated that business owners have agreed to pay their shortfalls for 2002. City Attorney Dave Snyder will draft an agreement for presentation to Council for approval at a later date. No formal Council action was required. AWARD OF BID FOR PELOOUIN INDUSTRIAL PARK P.I. PROJECT At its May 19, 2003 meeting, the Council directed City Engineer Dave Mitchell to advertise for bids to complete the Peloquin Industrial Park P.I. Project. On Thursday, June 12, 2003, Dave received four bids on the project, with the apparent low bidder being Northdale Construction in the amount of $733,891.91. However, the low bidder did not provide a tabulation of subcontractors and suppliers or a list of project references. City Attorney Dave Snyder recommended that the City Council reject all bids and readvertise for new bids for the project. Tom Wibelski, representing Northdale Construction, addressed the Council stating why he felt his company could perform and asked that the bid be awarded. In light of the history of this project, Council felt that all bids should be rejected and the City advertise for rebid of the project. City Council meeting of June 16, 2003 Page 5 Haas made motion, Granger seconded, to adopt RESOLUTION 2003-29 A RESOLUTION CONCERNING AWARD OF CONTRACT FOR COMPLETION OF PELOQUIN INDUSTRIAL PARK PUBLIC IMPROVEMENTS. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. VARIANCE REQUEST FOR ACCESSORY BLDG (BAHM) At its June 2, 2003 meeting, Council discussed the variance requested by Raymond Bahm for the construction of an accessory building on his property at 6310 132"d Street. Council tabled the issue and directed staff to complete an inventory of the property to better determine whether the classic cars, equipment, and trailers could be stored in the accessory building. Building official John Benson and planning intern Derrick Jensen met on site with Mr. Bahm and completed the inventory. City staff stated that it would not be possible to store all of Mr. Bahm's possessions inside the accessory building and recommended Council deny the variance request for Mr. Bahm. Mr. Bahm was not present at the meeting to further discuss this request. Haas made motion, Miron seconded, to adopt RESOLUTION 2003-30 APPROVING FINDINGS OF FACT DENYING VARIANCES TO EXCEED THE MAXIMUM SIZE PERMITTED FOR AN ACCESSORY BUILDING FOR RAYMOND BAHM AT 6310132 STREET NORTH. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE PRELIMINARY PLAT AND PUD FOR DIAMOND POINT EAST/WEST Emmerich Development Corporation requested a comprehensive plan amendment, rezoning to PUD, PUD general plan, and preliminary plat for "Diamond Point East" and "Diamond Point West" consisting of 175 homes on 239 -acres located on both sides of Goodview Avenue, south of 1451° Street. At its May 22, 2003 meeting, the Hugo Planning Commission considered the requests and voted to recommend approval. At the June 2, 2003 City Council meeting, staff recommended that the item be tabled to allow additional time for the applicant to work with the City to resolve the outstanding issues related to the road, drainage, and phasing. City Planner Kendra Lindahl provided a report with an overview of the discussion that occurred at the June 2°d meeting and was present to go over the report with the Council. The developer will now pay $920,000 toward the reconstruction of Goodview Avenue, with the City's share being $300,000 for sewer and water improvements, and $130,000 in deferred assessments. Council member Granger again stated his concern with traffic taking.a northern route through a residential area. Staff will work with the developer to develop traffic calming devices to discourage traffic to the north. Water Resource Engineer Pete Willenbring stated that the elevation of Goodview Avenue will be determined by the 100 -year flood elevation of Egg Lake. Traffic and drainage will be addressed at the time of final plat. Haas made motion, Miron seconded, to adopt RESOLUTION 2003-31 APPROVING A COMPREHENSIVE PLAN AMENDMENT FOR DIAMOND POINT EAST/WEST. City Council meeting of June 16, 2003 Page 6 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Granger seconded, to adopt ORDINANCE 2003-375 AMENDING THE ZONING CLASSIFICATION FOR DIAMOND POINT EAST/WEST. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-32 APPROVING FINDINGS OF FACT FOR REZONING FOR DIAMOND POINT EAST/WEST. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Puleo seconded, to adopt RESOLUTION 2003-33 APPROVING PRELIMINARY PLAT FOR DIAMOND POINT WEST. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Granger seconded, to adopt RESOLUTION 2003-34 APPROVING PRELIMINARY PLAT FOR DIAMOND POINT EAST. VOTING AYE: Grange, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-35 APPROVING PUD GENERAL PLAN FOR DIAMOND POINT EAST/WEST. VOTING AYE: Grange, Haas, Petryk, Puleo, Miron Motion Carried. ELEMENTARY SCHOOL SITE (PULTE HOMES/PRATT DEVELOPMENT) At the June 9, 2003 WBL School Board meeting, City Administrator Mike Ericson presented a concept plan for the new elementary school site, which would be located on property currently owned by Pulte Development and Len Pratt Homes. Included in the School Board's discussion that night was whether a bond referendum would be held in the fall for voters in the school district to decide whether or not a new school would be constructed in Hugo. After discussion with school officials, and several stakeholder meetings held over the past two years, it is time for the City of Hugo to determine what its desires and expectations are of the K-5 elementary school. Specifically, should there be a need for an increased gymnasium space or other amenities. City Administrator Mike Ericson solicited interest from Council members to serve on a seven -member steering committee to begin the development of the referendum process. Council member Haas volunteered to serve as the City Council representative on the committee, with Council member Petryk volunteering to serve as the alternate. City Council meeting of June 16, 2003 Page 7 Miron made motion, Granger seconded, to appoint Chuck Haas and Becky Petryk as alternate on the new Hugo Elementary School Referendum Committee. All aye. Motion Carried. Miron made motion, Granger seconded, directing staff to place facilities needs for the proposed elementary school on the Parks Commission agenda for July 9, 2003. All aye. Motion Carried. TH61 TRAFFIC CONTROL (PELOOUIN INDUSTRIAL PARD City Attorney Dave Snyder and City Engineer Dave Mitchell have continued discussion with representatives from Richard Knutson, Inc., regarding the need to maintain the traffic control devices in and around the Peloquin Industrial Park P.L Project. Miron made motion, Haas seconded, that upon the recommendation from City Attorney Dave Snyder, to authorize the expenditure of not to exceed $4,000 to Northern Trak Supply to maintain traffic control devices for TH61 traffic control in and around the Peloquin Industrial Park P.L Project. All aye. Motion Carried. I.5 RECOMMENDATION TO SOLICIT FOR SPACE NEEDS STUDY FOR NEW PUBLIC WORKS FACILITY At its June 11, 2003 meeting, the Public Works Facility Building Committee discussed the need to determine the size of a new public works facility. Council members Mike Granger and Frank Puleo agreed that it was necessary to take staff's CIP equipment and vehicle information and determine square footage needs. Miron made motion, Petryk seconded, authorize staff to solicit for a space needs study at a cost not to exceed $2,000 and direct staff to secure soil borings for the Rice Lake Park property site. All aye. Motion Carried. SUNSET LAKE DRAINAGE OUTLET Public Works Director Chris Petree received a number of complaints from residents living on Sunset Lake regarding a culvert outlet, which has deteriorated beyond repair. Specifically, the residents request that the City replace the culvert to allow for full and complete drainage. Chris received three bids for the culvert replacement, with RoSo Contracting the low bidder at $3,850. Granger made motion, Puleo seconded, to award the culvert replacement on Sunset Lake to the low bidder, RoSo Contracting, in the amount of $3,850. All aye. Motion Carried. City Council meeting of June 16, 2003 Page 8 165f STREET/ELMCREST AVENUE DRAINAGE PROBLEM (POOLER/ERICKSON) City staff received a request from Leroy Pooler of 16275 Elmcrest Avenue to repair a private drainage ditch located on the northeast comer of his property. The ditch travels to the north and empties into Hardwood Creek. Public Works Director Chris Petree and Water Resource Engineer provided a history of the drainage problem in the area. Miron made motion, Haas seconded, directing staff to facilitate efforts to get neighbors along the ditch together to resolve the drainage problem. All aye. Motion Carried. REQUEST FOR SKID STEER AND TRAILER REPLACEMENT On Monday, June 9, 2003, the City's Bobcat skid steer and trailer were stolen from the City's compost site. The Washington County Sheriffs Department was immediately notified and a report filed with the City's insurance agent. Since it takes 30 days for a replacement check to be sent, staff would like to proceed with securing a new skid steer with a different model to better serve the public works department needs. At its June 11, 2003 meeting, the PW Facility Building Committee agreed to recommend approval of this to the City Council. Granger made motion, Petryk seconded, to approve the replacement purchase of a 2003 S250 Bobcat Loader and 2003 Felling FT12ES trailer, in the amount of $28,495.12. All aye. Motion Carried. APPROVE AMENDMENTS TO CITY ORDINANCE FOR FALSE ALARMS Hugo Fire Chief Jim Compton requested that Council consider a change to the City's current ordinance to allow an increase in the fine to business owners should repeated false alarms occur. The 2003.fee schedule is consistent with surrounding communities. City staff recommended Council consider adoption of the amendment to the ordinance increasing the fees for false alarms. The Council and Fire Chief Compton discussed the draft ordinance and recommended changes be made to the ordinance. Haas made motion, Granger seconded, to table this matter to allow for revisions to the proposed ordinance. All aye. Motion Carried. RECOMMENDATION TO LIFT HIRING FREEZE FOR HUGO FIRE DEPARTMENT Upon the retirement of one firefighter and another on requested leave of absence, Fire Chief Jim Compton requested that Council lift the hiring freeze to allow for the hiring of two or four new firefighters immediately. An even number is requested as the new members are "teamed". The Fire Chief worked with Finance Director Ron Otkin to satisfactorily resolve the fully funding of these positions. City Council meeting of June 9, 2003 Page 9 Haas made motion, Granger seconded, to lift the hiring freeze for the HFD to allow for the hiring of two or four new firefighters. All aye. Motion Carried. CITY OF HUGO MUSA LINE ADJUSTMENT The City Council directed staff and the Planning Commission to consider adjusting the MUSA line in the West Oneka Lake area located south of 1654 Street, west of Oneka Lake and east of Highway 61. On June 21, 1999, the City rezoned the subject properties from Agricultural to General Business (C-2) and Urban Residential. Both these zoning districts require the properties to be within the MUSA; however, the MUSA line was never adjusted in 1999 to include the parcels. State law requires consistency between a city's zoning map and the MUSA line. The Planning Commission reviewed this request at three separate meetings in April and May of this year and recommended approval by a unanimous vote. Staff recommended Council approve the MUSA line adjustment as outlined in the attached report from CD Director John Rask. This adjustment would bring the City's zoning map and Comprehensive Plan into conformance with state law. Granger made motion, Haas seconded, to approve the MUSA line adjustment to bring the City's zoning map and Comprehensive Plan into conformance with state law. VOTING AYE: Granger, Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. CULVERT REPLACEMENT ON 165f STREET Council member Puleo asked that staff take a look at the condition of 165" Street adjacent to the culvert replacement. He received a call that the road was in poor condition. GOOD NEIGHBOR DAYS REPORT The 2003 Good Neighbor Days was a success despite the rainy weather over the three days of the festival. Mayor Miron received a request from the Hugo Boy Scouts to review a license citation from the Washington County Health Department for selling ice cream. Puleo made motion, Petryk seconded, that the City will retrieve the scout's check from Washington County and issue a new one on their behalf. All aye. Motion Carried. Miron made motion, Haas seconded, to table the following items until the Council meeting of July 7, 2003: purchase of Meyer's property; request from Ricci's for 2:00 am closing time: and downtown redevelopment & design standards. All aye. Motion Carried. City Council meeting of June 16, 2003 Page 10 ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 10:00 am. All aye. Motion Carried. Mary Creager City rk