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HomeMy WebLinkAbout2001.04.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF APRIL 16.2001 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson Community Development Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCIL MINUTES FOR MEETING OF MARCH 26.2001 Puleo made motion, Petryk seconded, to approve the City Council minutes for March 26, 2001 as submitted. VOTING AYE: Granger, Haas, Petryk, Puleo ABSTAINED: Miron Motion Carried. CITY COUNCIL EXECUTIVE SESSION OF MARCH 26.2001 Haas made motion, Petryk seconded, to approve the minutes for the executive session of March 26, 2001, as amended. VOTING AYE: Granger, Haas, Petryk, Puleo ABSTAINED: Miron Motion Carried. CITY COUNCIL MINUTES FOR MEETING OF APRIL 2.2001 Haas made motion, Granger seconded, to approve the minutes for the City Council meeting of April 2, ?001, as amended. All aye. Motion Carried. CITY COUNCIL MINUTES FOR WORKSHOP OF APRIL 3.2001 Miron made motion, Haas seconded, to approve the Council workshop minutes for April 3, 2001 as presented. All aye. Motion Carried. CITY COUNCIL CHARRETTE MEETING OF APRIL 4.2001 Puleo made motion, Haas seconded, to approve the City Council charrette meeting minutes for April 4, 2001 as presented. All aye. Motion Carried. City Council meeting of April 16, 2001 Page 2 ADDITIONS TO AGENDA Presentation by Marc Hugunin Met Council representative Presentation by Deputy Brad Marquardt Discussion of The End Zone Citation Delete H.1 (Goiffon) from the agenda Discussion of JD2 Task Force Trash in ditches Performance review of City Administrator APPROVAL OF AGENDA Miron made motion, Granger seconded, to approve the agenda with All aye. Motion Carried. MARC HUGUNIN Marc Hugunin, the City's representative on the Metropolitan Council, intra new members of the City Council, and offered his assistance to the Council the Met Council. He also complimented the Council for its charrrette plann Hugo's future growth. He mentioned a number of financial partnerships be Council. DEPUTY BRAD MARQUARDT Deputy Marquardt asked the Council if they had any particular questions re City, and stated that they were concentrating on speeding concerns on CR8 that speed identification signs are to be placed at these areas. V CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Approval of Claims A himself to the three h matters dealing with process to deal with -n the City and the Met inglicing in the 159Street. He stated Approve Annual Performance Review & Salary Adjustment for Finance Dir xtor Site Access Agreement w/Marier Brothers Agreement with Bergman Companies for 2001 City Street Crack Filling Approval for Hugo Lions Club to Use Park on June 8-10 for Good Neighbot Days Grant Application to FEMA for Equipment and Vehicle Purchase by the HF All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for April 16, 2001 as City Council meeting of April 16, 2001 Page 3 APPROVE ANNUAL PERFORMANCE REVIEW & SALARY ADJUSTMENT FOR FINANCE In October 2000, the City Council entered into an agreement Helping Minnesota Cities, Inc., in order to develop a formal City employee salary matrix, including pay equity ranking and individual job descriptions. In December 2000, the City Council adopted the 2001 City Budget that included an allowance for salary adjustments for City employees on their anniversary dates upon satisfactory completion of an annual performance review. In January 2001, the Council adopted the City employee salary matrix, pay equity rankings, and job descriptions. The Compensation Study Report recommended City employee anniversary hiring dates as the time for annual performance reviews, the most common method used by cities. The Administrator completed the annual performance review of the City's Finance Director, Ron Otkin, and recommend to the Council a step increase and salary adjustment in the salary matrix schedule. Ron is an excellent employee who consistently delivers a high level of service to the City. He has earned the distinction of a GFOA award for the City in 2000. Adoption of the Consent Agenda approved a step increase and salary adjustment in the salary matrix schedule for Ron Otkin. SITE ACCESS AGREEMENT W/MARIER BROTHERS Council approved the new Dan Northrop facility in the Bald Eagle Industrial Park, and staff was successful in obtaining free fill for the new City Hall site. City Attorney Dave Snyder prepared a Site Access Agreement with Joe and Quentin Marier that would allow the City access across their property to store the fill on the new City'Hall site. Adoption of the Consent Agenda approved the Site Access Agreement with the Marier brothers to allow trucks access across their property to deliver the fill to the new City Hall. AGREEMENT BERGMAN COMPANIES FOR 2001 CITY STREET CRACK FILLING The City of Hugo has contracted with Bergman Companies since 1998 for its City street crack filling. Since that time, they have provided the City with the same price per pound of sealant at an applied rate 9f $.99 per lb. Adoption of the Consent Agenda approved the contract with Bergman Companies at a total estimated cost of $17,226 for City street crack filling in 2001. APPROVAL FOR HUGO LIONS CLUB TO USE PARK JUNE 8-10 FOR GOOD NEIGHBOR DAYS Each year the Hugo Lions Club requests approval from the City for the use of the City Hall Park for Good Neighbor Days. Adoption of the Consent Agenda approved the use of City Hall Park for use by the Hugo Lions Club for Hugo Good Neighbor Days to be held June 8-10, 2001. GRANT APPLICATION TO FEMA FOR EQUIPMENT AND VEHICLE PURCHASE BY THE HUGO FIRE DEPARTMENT Fire Chief Joe McMahon has obtained a grant application to the Federal Emergency Management Association (FEMA), a federal agency that funds equipment and vehicle purchases by municipal fire departments in a 90-10 matching grant. The HFD seeks approval from the Council for this grant application to FEMA. Adoption of the Consent Agenda approved the grant application to FEMA for City Council meeting of April 16, 2001 Page 4 equipment and vehicle purchases by the FD. RESOLUTION FOR QUICK TAKE FOR WILLIAMS HOUSE City Attorney Dave Snyder requested a formal resolution from the Council property acquisition for the Violet and Earl Williams's house located at 144 had granted the City Attorney the authority to obtain the Williams's house 1 necessary. City staff recommended Council approve the resolution for the Earl Williams house located on Fitzgerald Avenue. Haas made motion, Granger seconded, to adopt RESOLUTION 2001-13 A QUICK TAKE OF THE VIOLET AND EARL WILLIAMS'S HOUSE LC FITZGERALD AVENUE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. On March 9, 2001, the City opened bids for the Peloquin Industrial Park P.I. Dave Mitchell reviewed the nine bids, and the apparent low bidder is Richan Staff reviewed the bid and accompanying bid bond, and found all bid docum staff recommended Council award the low bid for the Peloquin Industrial Pa bidder, Richard Knutson, Inc., at a total cost of $1,186,307.69. City Engine with Council design options for the public utility alignment on the Glamos N Additionally, City Attorney Dave Snyder discussed with Council, along wid Mitchell, the work to -date completed by staff in securing utility easements fc Dave Mitchell presented Council with four options for redesign of storm sev 14iron made motion, Petryk seconded, to table this matter until the Council review the easement located on the Glamos Wire Products property for pos All aye. Motion Carried. AWARD BID FOR PUMP HOUSE NO.3 At its March 19, 2001 meeting, the Hugo City Council considered the bid 3 project. Council tabled the bid award to allow staff the opportunity to re generator that will be used to power the pump house in the event of power Director Chris Petree had solicited quotations from electrical generator col costs are within 10% of the $59,000 bid offered by the low bidder. Miron made motion, Petryk seconded, to award the contract for the pump Municipal Builders, at a cost of $436,300, including purchase of the gene VOTING AYE: Miron, Haas r the purpose of quick take I Fitzgerald Ave. Council use of eminent domain, if A take of the Violet and FOR THE TED AT 14651 'roject. City Engineer Knutson at $1,186,307.69. nts to be satisfactory. City k P.I. Project to the low Dave Mitchell discussed ire Products property. City Engineer Dave the project. City Engineer x on Francesca Avenue. ting of May 7, 2001, to vacation. J for the pump house No. the cost of an electrical re. Public Works ies. and found that their No. 3 project to City Council meeting of April 16, 2001 Page 5 VOTING NAY: Granger, Petryk, Puleo MOTION FAILED. Haas made motion, Petryk seconded, to award the contract for pump house No. 3 project to Municipal Builders, at the based bid of $359,850 plus $16,950 for alternative 2, for a total cost of $376,800. Staff was directed to bid for purchase of the generator separately, and secure a finance method, including equipment certificates. All aye. Motion Carried. THANKSGIVING LUTHERAN CHURCH LEASE EXTENSION REQUEST Representatives from TLC approached the City a number of months ago regarding their interest in a three-year extension for their lease of the building. City Council directed staff to investigate the facility to better determine whether or not a list of projects that were to be completed by TLC in exchange for free rent and use of the facility. City Administrator Mike Ericson and Public Works Director Chris Petree completed a site inspection visit of the facility, and found that the church had completed nearly all the improvements. Except for the water fountain in the main church area, some additional remodeling in the kitchen, and some refuse left in the basement by the previous tenants, all of the improvement projects have been completed to the satisfaction of the City. The church agreed to cleaning the basement of refuse, provided the City provided and pay for the dumpster. City staff recommended that Council listen to the request from TLC, and to fiuther give strong consideration for allowing the extension of a lease in the facility for a period of one year. The Parks Commission recommended that the lease be renewed for no longer than one year. Miron made motion, Haas seconded, directing staff to develop a one-year Lease Agreement be renewed on an annual basis. Staff shall review costs associated with the facility and any other improvements that may be needed. All aye. Motion Carried. CUP FOR AN ACCESSORY APARTMENT (EMANUEL COLONNA) Emanuel Colonna at 4720 170' Street requested a Conditional Use Permit from the City for an accessory apartment. Community Development Director John Rask reviewed the CUP and found it to be consistent with City code and standard policy guidelines that regulate accessory apartments in the City. The Planning Commission recommended denial of the request noting that the applicant could apply for a temporary mobile home permit given the hardship associated with an ill family member. City staff recommends Council approve the CUP for an accessory apartment for Emanuel Colonna at 4720 170'' Street. The Council wanted a condition limiting use of the apartment for his daughter only, because she has a kidney diseases, and asked that some type of sunset clause be included in the CUP Miron made motion, Petryk seconded, to adopt RESOLUTION 2001-14 A RESOLUTION APPROVING CUP FOR EMANUEL COLONNA FOR PROPERTY LOCATED AT 4720 176m ST. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of April 16, 2001 Page 6 JD2 TASK FORCE Council member Petryk questioned whether the public could attend meeting City Attorney Dave Snyder stated that the public could attend the meetings, the discussion; the smaller the group, the more productive will be the discus MEETINGS At its April 3, 2001 workshop, the Council discussed current City code reg Council meetings. Council shared the fact that the meetings were constantl adjournment time. Members desire an earlier adjournment time with more explanations, and by being a better time manager on a variety of agenda iter Snyder prepared two options for consideration by the Council, if it desires t Option 1 would allow the adjournment of the meetings at 10:00 pm. This c adjournment time from 11:00 pm to 10:00 pm. No additional change. Opti Council the discretion of adjourning the meeting by 10:00 pm, or upon a ur members present, adjournment of the meeting at some time after 10:00 pm, Staff requests direction from Council on this issue with a desire for any fon the Council. Miron made motion, Haas seconded, to adopt ORDINANCE 2001-352, AN AMENDING CHAPTER 20 BY CHANGING THE ADJOURNMENT TIN MEETINGS FROM 11:00 PM TO 10:00 PM. VOTING AYE: Grange, Haas, Petryk, Puleo, Miron Motion Carried. INFILTRATION DEMONSTRATION SITE FOR NEW CITY HALL In March 2001, the RCWD considered the site for the new City Hall as a I demonstration site and alternative storm water management plan. RCWD be an excellent opportunity for an infiltration demonstration site, and awai $4,500 for the design and engineering to the RCWD's staff engineer Emm complete the engineering plans for the project. Brett Emmons and Jason I for the infiltration and rain garden project for the new City Hall. Haas made motion, Petryk seconded, approving the overall City Hall site pl, infiltration demonstration site offered the RCWD, and direct staff to work v finalize the plans, with assistance from Council member Puleo, who has off to design a formalized landscaping plan. The Council also authorized staff, to both the RCWD and Met Council to fund this work. All aye. Motion Carried. of the JD2 task force. iut could not participate in sting the adjournment of running to the 11:00 pm ' a focus on brief s. City Attorney Dave amend current City code. tion would simply move the a 2 would allow the iimous vote of the Council ut no later than 11:00 pm. d action as considered by FOR CITY COUNCIL itial infiltration lagers agreed that it would a not to exceed amount of and Associates to r presented a concept plan and concept for an h the engineering firm to A his professional services submit a grant application City Council meeting of April 16, 2001 Page 7 BEAVER PONDS PLAYGROUND EQUIPMENT The Parks Commission has been working with the residents of the Beaver Ponds neighborhood to design a play area for the existing park. The Parks Commission is recommending that the Council approve the expenditure of $42,820.95 for equipment purchase and site improvements. CD Director John Rask and members of the Parks Commission will provide the Council with an overview of the project. Miron made motion, Granger seconded, to approve the not -to -exceed expenditure of $45,000 for playground equipment and site improvements in the Beaver Ponds subdivision. John Rask publicly thanked developer John Peterson, who will donate the labor and materials to grade the site and construct a bituminous trail. All aye. Motion Carried. MORATORIUM DEADLINE — LAND USE AND WATER SERVICE DETERMINATION At its April 3, 2001 workshop meeting, the Council discussed with CD Director John Rask the issues related to the City's residential moratorium that has a May 18, 2001 deadline. Mr. Rask reviewed with Council the two significant issues water service determination and zoning ordinance updates. The Council discussed at length the availability of water as well as zoning in various areas of the City. Miron made motion, Granger seconded, directing staff to develop findings to lift the residential building moratorium in the area north of 13& Street, south of CSAH8, and east of TH61. VOTING AYE: Granger, Haas, Petryk, Miron VOTING NAY: Frank Puleo Motion Carried. PUD ORDINANCE UPDATE a Community Development Director John Rask, who has been working on the PUD ordinance update with Rosemark Consulting, Inc., provided the Council with an ordinance update. TRASH Councilman Haas discussed trash on the south side of Oneka Lake Boulevard (Marier property). This trash came from builders in the Sweet Grass Meadows development. Builders are to be put on notice that they are responsible for cleaning up debris during construction. PERFORMANCE REVIEW (CITY ADMINISTRATOR) City Administrator Michael Ericson celebrated his one-year anniversary with the City of Hugo on April 17, 2001. Councilman Haas will coordinate his performance review. City Council meeting of April 16, 2001 Page 8 THE END ZONE Miron made motion, Granger seconded, authorizing staff to schedule an 21, 2001, at a regular City Council meeting, to consider whether or not 1 liquor license held by The End Zone. All aye. Motion Carried. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 10:45 pm. All aye. Motion Carried. C er Crea Mary g City rk xative hearing for May been a violation of the