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HomeMy WebLinkAbout2001.05.07 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 7.2001 Mayor Fran Miron called the meeting to order at 7:00 pm PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson Community Development Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCIL MEETING OF APRIL 9.2001 Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of April 9, 2001 as submitted. All aye. Motion Carried. CITY COUNCIL MEETING OF APRIL 12.2001 Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of April 12, 2001, as submitted. All aye. Motion Carried. CITY COUNCIL MEETING OF APRIL 16.2001 Haas made motion, Granger seconded, to approve the minutes for the City Council meeting of April 16, 2001 as amended. All aye. Motion Carried. ADDMONS TO AGENDA Letter from Hugo Lions re: security at Good Neighbor Days Report on Smart Growth Workshop Code Enforcement Issues Miron made motion, Haas seconded, to set the agenda with additions. All aye. Motion Carried. CHARRETTE PROCESS/CITY VISIONING REPORT (MIKE LAMB) In January 2001, the Hugo City Council approved the agreement with Hammel Green and Abrahamson, Inc., (HGA) and SRF as the consultants who will do the charrette process/visioning for the City. Since that time, the consultants have completed an inventory and analysis of the City, including intense interviews with elected City officials and selected City staff. To date, the process has culminated with two community workshops in early April that allowed residents the opportunity to participate in the City Council meeting of May 7, 2001 Page 2 actual planning of a 40 -acre parcel of land. Mike Lamb from HGA presenu work to date in order to provide Council with the necessary baseline inform a formalized vision for the City. Staff has been working closely with the co develop, assess, and finalize the desires, comments, suggestions from Hugo and City officials. No formal Council action was required. A final commw take place in June 2001. CONSENT AGENDA Miron made motion, Granger seconded, to approve the following Consent Approval of Claims Reduction in Letter of Credit for Oneka Lake View North Approve Annual Performance Review & Salary Adjustment for Community Approve Annual Performance Review & Salary Adjustment for City Admin Approve Hire of Seasonal Employee for Public Works Department Improved Insurance Rating for City from ISO Variance Request from Max Wilson Property Line Adjustment Request from Vernon Granna Property Line Adjustment Request from Thomas Jackson Request from MnDOT to Complete Traffic Counts on MSAS City Streets Parks Commissioners Term Length All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the general claims for May 7, a preliminary report of the ion for the development of Utants in order to further sidents, property owners, .y visioning meeting will Asst. 11 as presented. North Suburban Development, Inc., submitted a letter to the City requesting reduction in the letter of credit for the Oneka Lake View North. City Engineer Dave Mitchell review the original letter of credit for $140,000, based on the estimated construction cost of $112,000. 1 be remaining work on the project is estimated at $49,190. Adoption of the Consent Agenda approved I he reduction in the letter of credit for the Oneka Lake View North subdivision to the amount of $61,487 50. COMMUNITY DEVELOPMENT ASSISTANT The City hired Michele Lindau full-time on May 1, 1999. She has worked ry hard in her position as Deputy Clerk, and most recently in her reclassified position as a Community Developmait Assistant, to better utilize her experience and job-related skills. The Community Develol iment Director and City Administrator completed an annual review of her job performance for Coun it consideration. She is an excellent employee, who multi -tasks very well, and is a significant contributpr to the City Hall team in the absence of coworkers when they are on vacation or sick. Adoption of thConsent Agenda approved City Council meeting of May 7, 2001 Page 3 Michele Lindau's annual performance review and makes the salary adjustment as prescribed in the City's salary matrix adopted in January 2001. APPROVE ANNUAL PERFORMANCE REVIEW & SALARY ADJUSTMENT FOR CITY ADMINISTRATOR The City hired Mike Ericson on April 17, 2000. Mike has worked very closely with both the former City Council and new City Council, and together has accomplished a number of goals, projects, and initiatives. Acting as the City Administrator Review Team, Mayor Fran Miron and Councilman Haas met with the City Administrator recently to review his performance. Adoption of the Consent Agenda approved the annual performance review and salary adjustment for Mike Ericson. APPROVE HIRE OF SEASONAL EMPLOYEE FOR PUBLIC WORKS DEPARTMENT Annually, additional staff is required in the Public Works Department to assist with routine department duties such as mowing, garbagellitter removal, parks maintenance, and general public works maintenance. This position is for the summer months only, and will not exceed 40 hours per week. Adoption of the Consent Agenda authorized the Public Works Director to advertise for hiring of a seasonal employee for the Public Works Department at $10.00/hr. IMPROVED INSURANCE RATING FOR CITY FROM ISO Every three to five years, Insurance Services Office, Inc., (ISO) numerically rates building departments based on the administration of codes, plan review, and field inspections. The rates assigned to individual building departments are on a scale from one to ten, with a one rating as being the best, and ten rating being the worst. Earlier this year, ISO worked with the City's building department to complete its survey through the use of a grading system, which uses an officially adopted building code such as used in the City of Hugo. The analysis of the City's building codes resulted in a building code effectiveness grading classification improvement from a five to a four, for one- and two-family residential properties, and from a five to a four for commercial and industrial property. The City received deductions due to inadequate personnel training and staffing level overall; a lower rating means potential savings on insurance cost for homeowners and businesses. The City's building department should be commended on this significant achievement and improved rating for the City and its property owners and residents. Despite a very heavy workload and small staff, the building department was able to achieve this rate due to its hard work and professionalism. VARIANCE REQUEST FROM MAX WILSON At its April 25, 2001 meeting, the Board of Appeals & Adjustments considered and recommended approval of a variance request from Max Wilson for the construction of a pole barn on his property located at 14480 Homestead Avenue. Mr. Wilson requested a variance to construct the building 25 feet from his side property line where a 40 -foot setback is required. Adoption of the Consent Agenda approved the variance request from Mr. Wilson for the construction of pole barn 25 feet from his side property line where 40 feet is required. City Council meeting of May 7, 2001 Page 4 Vernon Granna made application to the City for a property line adjustment f r his property located at 6900 170d' Street. City staff has reviewed the application and found it to be ' rk compliance with City code. Adoption of the Consent Agenda approved the property line adjustmet it to Vernon Granna for his property at 6900 1700 Street. Thomas Jackson submitted an application for a property line adjustment for l Industrial Park 0 Addition, which is north of the future MN Union Builders reviewed the application and found it to be in compliance with City code. A• Agenda approved the property line adjustment for the Thomas Jackson Lots 4" Addition. MnDOT periodically requests traffic counts from cities for their Municipal S of the Consent Agenda authorized staff to proceed with the traffic counts for requested by the officials at MnDOT. PARK COMMISSIONERS TERM LENGTH The Council recently appointed two new members to the Parks Commissioi to the City ordinance increasing the Commission from five to seven membe City ordinance in more detail, and requested a clarification on the length of Consent Agenda approved the maintenance of staggered terms insuring ove Commission, with the appointment of Tom Weidt and Tom Cheesebrow to ROAD STABILIZATION In the year 2000, the Council discussed a petition request from residents aloe Council approval for their petition for bituminous surfacing. The Council di request, but directed staff to research the use of "Dust Lock", which is a pra control dust and stabilize the gravel. Public Works Director Chris Petree obi Control Specialties for this work in addition to work on CR4 and Inwood AN recommended Council approve the contract with Dust Control Specialties to stabilization and dust control at a cost of not to exceed $16,641.23. Council savings to the City, and Administrator Ericson stated that savings would con Haas made motion, Granger seconded, to approve the contract with Dust gravel road stabilization and dust control along 132°d Street, at a cost of i All aye. Motion Carried. >ts 3 & 4, Bald Eagle acility. City staff >ption of the Consent & 4, Bald Industrial Park Aid Streets. Adoption MSAS city streets as and adopted an amendment ;. City staff reviewed the ie terms. Adoption of the ap for membership on the our-vear terms. 132°d Street, who sought not take action on their ct used on gravel roads to Ined quotes from Dust nue. City staff rovide gravel road an Haas questioned the zue beyond this year. Specialties to provide teed $16,641.23. City Council meeting of May 7, 2001 Page 5 APPROVAL OF ON -SALE AND OFF -SALE LIQUOR LICENSE FOR BALD EAGLE BOAT RENTAL Marty Weber dba Bald Eagle Boat Rental made application to the City for an on -sale and off -sale liquor license. Mr. Weber intends to sell 3.2 beer in his establishment that he purchased one year ago. The Washington County Sheriff's Department completed its required background investigation on Marty Weber, and has discovered no evidence that would disqualify him from obtaining a liquor license from the State of Minnesota. The applicant is on file and in good standing with the Minnesota's Secretary of State, and has never been a party of legal action brought by the Minnesota Attorney General's Office- City fficeCity staff recommended that Council issue an on -sale and off -sale liquor license to Marty Weber dba Bald Eagle Boat Rental to sell 3.2 beer. Council member Petryk questioned whether this would be an expansion of the business, and she was informed that a license has been issued to the business in years' past. Miron made motion, Granger seconded, to approve an on-saleloff--sale 3.2 beer liquor license to Marty Weber dba Bald Eagle Boat Rental located a 4444 129' Street. VOTING AYE: Granger, Haas, Puleo, Miron VOTING NAY: Becky Petryk Motion Carried. VARIANCE REQUEST FROM JOHN UDSTUEN At its April 25, 2001 meeting, the Hugo Board of Appeals & Adjustments considered a variance request from John Udstuen to construct a pole barn on his property located at 15190 Everton Avenue. The request for a variance is for a 20 -foot side yard setback, where 40 feet is required. On a unanimous vote, the Board recommended approval of the variance request from Mr. Udstuen. Councilman Haas questioned the "hardship" necessitating the variance request, and concern that building not be used for commercial purposes. The City amended the setback requirements in 1999, increasing the side yard setback fiom 40 feet to 40 feet. Mr. Udstuen stated that he built his house and septic system with a 20 - foot setback in mind. He also stated that the building would be used for his personal storage, and not for business purposes. Miron made motion, Petryk seconded, to adopt RESOLUTION 2001-14 APPROVING A 20' SIDE YARD SETBACK VARIANCE FOR JOHN UDSTUEN AT 15190 EVERTON AVENUE NORTH. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. VARIANCE REQUEST FROM BRIAN KLEBE At its April 25, 2001 meeting, the Board of Appeals & Adjustments considered a variance request from Brian Klebe for the construction of a garage on his property located at 6080 138'h Street. Mr. Klebe requested a variance to construct a garage addition at 28 feet from the front lot line, where 30 feet is required. On a unanimous vote, the Board recommended approval of the variance request from Mr. Klebe. City staff recommended Council approve the variance request from Brian Klebe. City Council meeting of May 7, 2001 Page 6 Council discussed applicant's interest in constructing a 15 ft garage rather th formal application, a 12' garage. The City Attorney stated that the applicant the variance application process again should they now change their request. Puleo made motion Haas seconded, to adopt RESOLUTION 2001-15 YARD SETBACK FOR BRIAN KLEBE AT 6080 138P STREET. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. AND COMPANY, INC.) On April 19, 2001, City staff opened bids for the construction of the trunk pump housetwater tower No. 3. The apparent low bidder was Veit and Cc $211,568.25. City Engineer reviewed the bids and recommended that Cot trunk water main extension project to the low bidder, Veit and Company, l $211,568.25. Haas made motion, Granger seconded, to award the trunk water main tower No. 3 to Veit and Company, Inc., at a total cost of $211,568.25. All aye. Motion Carried. At its April 16, 2001 meeting, the Council considered the bid award for the 1 Project, but tabled the bid award to give staff the opportunity to investigate i Glamos Wire Products property. The City Engineer reviewed with Council , designing the storm water piping around the Glamos property in order to cor to not have an easement on their property. Staff redesigned the storm water to the satisfaction of the owners. City staff contracted with Evergreen Land final easement acquisition work that had been completed to date by the City and offered to the property owners by the City Administrator. To date, no pi easements, which necessitated the use of a contractor to complete this work, and budgeted for in the feasibility study. Additionally, the Army Corps of E jurisdiction in the area, will not provide a permit to the City. Staff has secur the low bidder to delay the start of the work to allow the easement acquisitio project. Staff recommended that Council table awarding the contract for the Project. Miron made motion, Petryk seconded, to table this matter until July 2, 2001, extension from the low bidder Richard Knutson, Inc. All aye. Motion Carried. n what was stated on the .vould have to go through No change was requested. A 28' FRONT n main extension for ny, Inc., at a total cost of award the bid for the at a total cost of for pump houselwater Industrial Park P.I. rther an easement on the number of options for ply with the owner's desire iping around the property ervices to complete the atorney and City Engineer, ►perry has signed the vhich had been itemized gineers, who claim J a letter of extension from and permitting for the 'eloauin Industrial P.I. accept the letter of City Council meeting of May 7, 2001 Page 7 NEW CITY HALL PROJECT (MARK HAUG CONSTRUCTION. INC.) On April 26, 2001, City staff opened bids for the construction of the new City Hall. There were a total of 14 bidders on the project, and bids ranged from a high of $1,712,000 to a low of $1,323,333. Morgan Markoe architect from BRA reviewed the bids and found that the bid submitted by Mark Haug Construction, Inc., to be satisfactory and consistent with the specifications included in the project. City staff recommended Council award the low bid for the construction of the new City Hall to Mark Haug Construction, Inc., at a low bid of $1,323,333, and to include the alternate 1 bid of $3,000 for the electrical work in the Council chambers. Granger made motion, Haas seconded, to award the low bid for the construction of the new City Hall to Mark Haug Construction, Inc., at a low bid of $1,323,333, and to include the alternate 1 bid of $3,000 for the electrical work in the Council chambers. All aye. Motion Carried. EVERTON AVENUE STUDY (AMENDMENT TO COMPREHENSIVE PLAN) At its April 9, 2001 joint meeting with the Hugo Planning Commission, the Council considered a land use plan for the Everton Avenue Neighborhood Study Project. The Council accepted the recommendation from the PC, and directed staff to adopt Option D as the land use mix for the neighborhood. On April 25, 2001, the PC held a formal public hearing on the neighborhood plan, and recommended approval of the plan, including a revised land use plan identified as Option D2. Granger made motion, Petryk seconded, to give preliminary approval of the plan, and direct staff to submit the plan to adjacent communities and local school district, and to submit a plan amendment to the Met Council for its review. All aye. Motion Carried. MORATORIUM ON RESIDENTIAL SUBDIVISIONS WITHIN THE MUSA At its April 3, 2001 workshop, the Council reviewed the issues related to the August 2, 1999 moratorium that prohibited no new residential subdivisions within the existing Metro Urban Service Area (MUSA). The moratorium did not apply to land outside of the MUSA to commercial and industrially zoned property. The purpose of the moratorium was to temporarily halt residential development in order to provide the City with the opportunity to address deficiencies in: 1) staffing requirements; 2) space to house additional staff; 3) municipal water issues; and 4) zoning and subdivision standards. To date, the City has made substantial progress addressing the four items specified in the moratorium; however, there are several tasks that remain, including construction of a new water tower. As discussed with the Council on April 16, 2001, staff recommended that the Council lift the moratorium in the area south of CSAH 8A, west of Goodview Avenue, east of TH61, and north of 125" Street. The moratorium would continue until February 18, 2002 for the remainder of the land within the MUSA. Miron made motion, Petryk seconded, to adopt ORDINANCE 2001-353, AN ORDINANCE ADOPTING NINE-MONTH EXTENSION OF THE INTERIM ORDINANCE ESTABLISHING A City Council meeting of May 7, 2001 Page 8 TEMPORARY DEVELOPMENT MORATORIUM ON RESIDENTIAL THE MUSA. VOTING AYE: Granger, Haas, Petryk, Miron VOTING NAY: Frank Puleo Motion Carried. SURVEY RESULTS FOR POSTAL SERVICE IN 55110 ZIP CODE The U.S. Postal Service conducted a survey of Hugo residents living in the 5 currently served by the WBL Post Office. The purpose of the survey was to the residents, based on a majority of respondents, as to their interest in keep' code, or to be served by the 55038 Hugo zip code. The survey was split into along the line of TH61 in south Hugo. Surveys were sent to 129 residents in were 106 returned: 16 were in favor of the proposed change, and 90 were o 206 were sent, and 169 were returned: 149 residents were opposed to the ch of the proposed change. The USPS has determined, as a result of this survey change in the residents living in south Hugo, and they continue to use 55110 and zip code information. No formal Council action was required. REQUEST TO PURCHASE HOME 1a, 14655 FOREST BOULEVARD M- 110 zip code, who are letermine the preference of g the 55110 WBL zip the east and west parts, the east section, and there posed. In the west section, nge, and 19 were in favor there will no postal service KBL zip code as their city On April 3, 2000, the City Council adopted a resolution establishing a pro to purchase homes in the City's Central Business District. The program was limited to residential pro xrty lies lying east of TH61 an, between 145" Street and 147" Street. Recently, the owner of 14655 For(st Boulevard contacted City staff and expressed an interest in selling her property to the City. Staff revie wed the request, and determined that the property lies within the parameters set forth in the enabl' g resolution. Miron made motion, Haas seconded, directing staff to: 1) inspect the prope Boulevard; 2) negotiate a purchase price with the property owners; 3) bring Agreement for Council consideration; and 4) direct the Finance Director to for the purchase of the property. All aye. Motion Carried. SCADA SYSTEM EQUIPMENT FOR NEW WATER TOWER At its April 3, 2001 workshop, the Council heard a presentation from Glenn Engineers for a new SCADA control system master plan for the City's wat Council listened to the presentation, and agreed that the SCADA project she Capital Improvement Program, and considered at its specially called April 1 Eisenbrandt reminded Council that there have been no controls specified for Administrator stated that the City would realize lower insurance premiums equipment. located at 14655 Forest ,k a proposed Purchase ignate a funding source Eisenbrandt of SEH and wastewater facility. uld be included in the City's 1, 2001 meeting. Mr. the pump house. City ►ith installation of the Granger made motion, Puleo seconded, that the City initiate the implementation of a SCADA system by City Council meeting of May 7, 2001 Page 9 Purchase Design Bid Implementation. This matter shall be referred to the Council for final approval along with financing for this project. All aye. Motion Carried. SITE PLAN, CUP, AND VARIANCE REQUEST (61 STOP) At its April 25, 2001 meeting, the Hugo Planning Commission reviewed a site plan, CUP, and variance application from the owners of the 61 Stop, which is a convenience store located at 14815 Forest Boulevard. The owners plan an addition to the current Conoco station, including a small drive -up bank. The PC recommended approval of the site plan, CUP, and variance request for the addition to the 61 Stop, subject to conditions. City staff recommended that Council deny the site plan, CUP, and variance request for the 61 Stop, 14815 Forest Blvd. Councilman Haas expressed concern for traffic safety at this intersection and wanted to have downtown business owners meet to discuss downtown development. Miron made motion, Haas seconded, to table this request until May 21, 2001 to allow staff to meet with applicant and other business owners. VOTING AYE: Haas, Petryk, Miron VOTING NAY: Granger and Puleo Motion Carried. SITE PLAN REQUEST (WOODY'S BAR & GRILL) At its April 25, 2001 meeting, the Hugo PC considered a site plan request from the owner of Woody's Bar and Grill for an addition to the bar and restaurant, and after much discussion, recommended approval of the site plan request. City staff recommended Council approve the site plan request for an addition to Woody's Bar and Grill located at 12010 Keystone Avenue. The applicant will have a number of conditions to meet prior to issuance of a building permit to improve the facility. Miron made motion, Haas seconded, to adopt RESOLUTION 2001-16 APPROVING SITE PLAN FOR WOODY'S BAR AND GRILL AT 12010 KEYSTONE AVENUE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. GOOD NEIGHBOR DAYS SECURITY Council member Petryk received a letter from the Hugo Lions Club requesting the City provide security for Good Neighbor Days, as well as the parade. Petryk made motion, Haas seconded, that the City coordinate provision of police security for Hugo Good Neighbor Days. All aye. Motion Carried. City Council meeting of May 7, 2001 Page 10 SMART GROWTH UPDATE Council member Petryk updated the Council on her recent attendance at a sponsored by the Metropolitan Council. GOIFFON SLAUGHTERHOUSE STATUS REQUEST At its April 16, 2001 meeting, City staff removed from Council's agenda the determination on their slaughterhouse operation. The issue was tabled to the allow staff additional opportunity to review the request. Staff has reviewed to Goiffon for determination on his slaughterhouse operation. Since the issue ii zoning classification, City staff recommended Council refer the issue to the F their review and recommendation back to the Council Miron made motion, Granger seconded, to accept staffs findings and refer d status to the Board of Zoning Appeals for its review and recommendation to All aye. Motion Carried. SCHEDULE PUBLIC WORKS TOUR W/CITY COUNCIL At its April 3, 2001 workshop, the Council considered the need for a public its first opportunity to hear from City staff the progress to -date on meetings the transfer of the street maintenance and snowplowing operations to the Ci Council was unable to complete a public works facility tour due to heavy w meetings. Since that time, and with the leadership of the new City Council, opportunity for the new City Council to schedule a public works facility to Brighton, which is a city of comparable number of miles of streets within its Staff had spoke with the public works director and city manager at New Brig to assist the Council in any way possible to make the site visit as smooth as Miron made motion, Haas seconded, directing staff to schedule a public All aye. Motion Carried. At its April 9, 2001 meeting, the WBL School Board approved the Commm Department recommendation for a community services matching grant. Tho $3,500 grant to the City of Hugo to go towards the irrigation system for the Ponds Park. The matching grant funds will be available on a reimbursemen completed. As Council is aware, the irrigation project was authorized and a Irrigation, but due to a busy schedule, was unable to complete the project lal Council was required. Growth Seminar >iffon request for a status ay 7, 2001 meeting, to request from Andrew ►lves the appeal of a Mrd of Zoning Appeals for Goiffon slaughterhouse e Council. corks facility. Council had pith Washington County for of Hugo. Last year, the .kload and volume of ;ity staff felt it would be an at the City of New municipal boundaries. hton, and they have agreed tour in June, 2001. ity Services and Recreation Board agreed to provide a iew soccer field at Beaver basis, after the project is varded to American last fall. No formal City Council meeting of May 7, 2001 Page 11 GRANT AWARD FROM DNR FOR MLCSS LAND COVER MAPPING The Metro Greenway Division of the DNR recommended that the City of Hugo be awarded a $10,000 grant to assist with land cover mapping and natural resource inventory work in the City. The Grant Agreement will be forthcoming from the metro DNR office, and work can begin in July 2001. Although no formal Council was necessary, it was noted that these last two items should be noted in the City's next Newsletter. CODE ENFORCEMENT CD Director John Rask noted that because of the lack of staff and time, code violations complaints will be handled on a priority basis, and as soon as time allows. ADJOURNMENT Miron made motion, Puleo seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary reager City C