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Statement of Work Transactional data will be converted into a single "Historic" record type per module (ex: Building, Planning) in the Accela Civic Platform. The Historic records are to be used for lookup purposes only; these records cannot be used to generate licenses or other outputs in Accela Automation. The Agency must provide a final copy of the "to be converted" data five (5) business days prior to the "Go Live" date to accommodate the conversion process and uploading into the Production environment. It is important to note that historic data will be uploaded "As -is" as per the Accela conversion process. This means if invalid, inaccurate, or incomplete data is provided, it will be loaded into the Accela Civic Platform "As -Is". The Agency is solely responsible for all data cleanup. Cleanup must occur prior to beginning the Historical Data Conversion deliverable. In terms of specific output, the following will be executed for this deliverable Historic completed permits will be converted into a single record in the Civic Platform called "Historic". A single historic record can be available per module implemented. The following data will be populated when provided: • Base record information such as permit number, work description, date opened, date closed • Transactional property and people, including Addresses, Parcels, Owners, Licensed Professionals, and Contacts • Inspection history (not including inspection checklists) • Total invoiced, total paid, and balance All other historic data is not converted. Examples include reference people and property and relationships of those items to records, workflow and workflow history, custom data fields, inspection checklists and documents. Conversion of these items is NOT included in the standard Conversion Package, and may be addressed separately via a change order as desired by the Agency. zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide and explain the Express Historical Data Conversion Document • Convert the text files provided by the Agency into the Accela Civic Platform, for a maximum of up to 3 times; the provided file must be in a format described in the Express Historical Data Conversion Document Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to review the Express Historical Data Conversion document. • Provide historical data files in the format specified in the Express Historical Data Conversion Document • Complete any necessary historic data clean up prior to project start up. • In process permits are to be entered manually into Civic Platform or finished in current system before the final file to be loaded to production is provided. Only completed and/or closed records will be converted. • Agency staff must review and test historical transaction conversion and provide feedback to zed IT Solutions based on the agreed upon 4 -month project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Historical data has been converted to Civic Platform in a single record type per module as described in the Express Historical Data Conversion Document. 9 2015 Accela Inc. Page 20