2018.03.19 CC Packet - Laserfiche WebLink

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CITY OF HUGO FINANCE COORDINATOR POSITION CREATED: March 19, 2015 DEPARTMENT: Finance SUPERVISOR: Finance Director STATUS: Full -Time, Non -Exempt FLSA EXEMPT: No PAY GRADE: 8 Position Summary Performs intermediate professional and administrative accounting work reviewing and analyzing accounting transactions. Maintains records of financial activity and ensures compliance with legal guidelines and with generally accepted accounting principles. Understands and assists in preparation of financial and accounting workpapers and reports. Performs specialized accounting duties to execute all aspects of an integrated financial system. Ensures accuracy and uses available technology to its highest capacity. Performs complicated reconciliations and requires use of good judgement. Offers the highest level of customer service to the City's constituents and internal customers. Organizational Relationships Reports to Finance Director Supervises the Accounting Clerk and Utilities Billing Clerk. Internally communicates with department heads and all other city employees. Externally communicates with Minnesota state departments and agencies, Washington County departments, independent auditors, financial consultants, bank and investment firms, title companies, vendors/contractors, and the general public. Essential Areas of Responsibility: Directs or performs work, as appropriate, in the following area: Accounting: * Administers the accounts payable process. * Administers all tasks associated with payroll including tax deposits and reporting. * Reconciles bank accounts and ensures appropriate amount of bank pledged collateral. * Processes ACH postings. * Manages special assessment receivables and provides information to title companies. * Oversees accounting records concerning accounts payable, payroll, utility billing, receipts, and related financial records and reports. * Manages finance department records retention. Auditing: * Assists with the annual audit process; prepares workpapers and other documentation for the City's auditing consultants to ensure accurate financial statements. * Prepares schedules and statistical statements for annual financial report. Reporting: * Processes monthly, quarterly, and yearly reports to local, state and federal agencies. * Assists with management of grants and other external funding sources. * Reviews preparation of W -2s and 1099s. * Responds to requests for information from the League of Minnesota Cities and other agencies regarding salary and benefit programs. Utility Billing: * Supervises the Utility Billing Clerk and ensures timely performance of related tasks. * Investigates options pertaining to billing, payments, and receipting. Page 1