2020.12.07 CC Packet - Laserfiche WebLink

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9 Board at least thirty (30) days before the annual meeting for the Board’s review and ratification; 493 and (c) to present a full report of its activities at each regular meeting of the Board. 494 495 Section 8.8. Preparation and Modification of Charges. The executive committee shall 496 have the responsibility to prepare and modify charges for the use of the programs and facilities of 497 Metro-INET, both as to Members and non-members, subject to Board approval. 498 499 ARTICLE IX 500 FINANCIAL MATTERS 501 502 Section 9.1. Fiscal Year. The fiscal year of Metro-INET shall be the calendar year. 503 504 Section 9.2. Adoption of Annual Budget. The annual budget of Metro-INET must be 505 adopted in the following manner: 506 507 (a) prior to May 1 the Board will supply each member with a proposed preliminary 508 budget for the coming fiscal year; 509 510 (b) prior to the meeting of the Board in July the Board will supply each Member with 511 a proposed budget adjusted for withdrawal notifications received pursuant to 512 Article XI; 513 514 (c) the annual budget for the coming fiscal year shall be adopted at the July Board 515 meeting. 516 517 Promptly after adoption of the budget, the Board must mail copies of the budget to the 518 chief administrative officer of each Member. Upon adoption of the budget each Member is 519 obligated to Metro-INET for the budgeted revenues and cost sharing charges fixed by the Board 520 for the ensuing fiscal year in accordance with this Article. 521 522 Section 9.3. Cost Sharing Charges. The Board shall have authority to fix cost sharing 523 charges for all Members in an amount sufficient to provide the funds required by the budgets of 524 the organization. The Board shall notify the chief administrative officer of each Member of the 525 amounts of such charges, on or before May 1 of each year. The Board shall prepare, and may 526 amend, a document setting forth the cost sharing charges and policies for Members and rates for 527 services provided to non-members. Such document(s) and policies shall be made available to 528 Members for review and comment upon request. 529 530 Section 9.4. Invoices to Members. Invoices for all charges shall be sent to the Members 531 by the Fiscal Agent and shall be due when rendered. Any Member whose charges have not been 532 paid within forty-five (45) days after the date of the invoice may be declared in default by the 533 Board or executive committee and shall not be entitled to further voting privileges nor to have its 534 Director hold any office nor to use any Metro-INET facilities or programs until such time as the 535 default is cured and Metro-INET has been paid in full. Additionally, in the event that such charges 536 have not been paid within forty-five (45) days of the date of the invoice, and such default remains 537 uncured after a reasonable time following notice to cure, the membership of such Member may be 538