2021.04.19 CC Packet - Laserfiche WebLink

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Hugo City Council Meeting Minutes for April 5, 2021 Page 5 of 12 department. In the 2021 General Fund Budget, Council approved funding for six seasonal employee positions. All six seasonal employees from the previous year wished to return. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general public works maintenance. Adoption of the Consent Agenda approved re-hiring the seasonal staff from the previous summer. Approve Resolution Adopting Water and Sewer Pro-Forma Financial Guide for 2021 In 2018, the City Council adopted a resolution approving a pro-forma financial guide for water and sanitary sewer operations and established service rates. The Finance Department was directed to update the financial guide and review service rates on an annual basis going forward. Finance Director Ron Otkin had updated the pro-forma for the 2021 fiscal year and recommended no changes to the rate schedule. Adoption of the Consent Agenda approved RESOLUTION 2021-24 ADOPTING A PRO FORMA FINANCIAL GUIDE FOR WATER AND SANITARY SEWER OPERATIONS FOR THE 2021 FISCAL YEAR AND ESTABLISHING SERVICE RATES. Approve Purchase of Easement on Atkinson Property – 147th Street As part of the new Public Works facility project, 3-phase electrical power was required and currently being installed. Public Works staff had worked with Xcel Energy to find the most cost effective way to provide this power to the new building. The best route involved installing an underground electrical mainline across the Atkinson property located on the south side of 147 th St. N. (north of Irish Avenue Park). Xcel Energy had drafted an easement and City staff had negotiated a price of $8,000 with Mike Atkinson for the purchase of the easement. Adoption of the Consent Agenda approved the purchase of a utility easement from Atkinson for the installation of 3 phase power to the new Public Works facility. Approve Reduction in Cash Escrow for Hugo Gardens The Hugo Gardens Project had grading and utility work completed to date, and the Hugo Garden Apartments, LLC. had requested a reduction in the cash escrow. The current amount of cash escrow for the Hugo Gardens Project was in the amount of $2,160,007. Staff had inspected the work completed to date and recommended Council approve the reduction in cash escrow. Adoption of the Consent Agenda approved the reduction in cash escrow to $2,145,757 based on the value of work remaining to be completed. Approve Pay Voucher No. 3 from Scandia Trucking, LLC for JD2 Ditch Maintenance The City of Hugo had received a pay voucher from Scandia Trucking, LLC. for approval of its third pay request for the 2019-2021 maintenance on Judicial Ditch #2. City staff had reviewed the pay request and found it to be satisfactory for work completed to date. Adoption of the Consent Agenda approved partial payment to Scandia Trucking, LLC. in the amount of $72,495.45.