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Page 11 of 26 <br />Updated: 4/15/2021 <br /> <br />f. Calculators are not to be used <br />g. Extra masks/gloves, hand sanitizer and any other PPE that <br />we might need in case someone forgets (either riders, staff <br />or volunteers) <br />h. Sanitation wipes to wipe off tables, pens, secure bin as <br />necessary <br />i. Extra tape, zip ties or any other “emergency” items you <br />find might be useful to riders just in case. <br />j. Safety seal plastic bags (as per every event donation <br />envelopes will be put into these) <br />k. Fed Ex box to ship money to batch processing center <br />l. Cover sheet for market event to include in fed ex box with <br />money <br />m. Shipping labels to ship money to batch processing center <br />2. Timeline <br />a. Packet content ordering <br />i. Allow enough time so all are stuffed and ready by 2 months prior to <br />event; can take 3-4 weeks (or longer depending on quantity and change <br />orders). <br />ii. Assuming all 1:1 meeting protocols are met, volunteers can pick up at <br />office, stuff at home, and then return to the office. <br />b. 2 months out <br />i. All packets stuffed and ready for distribution. <br />ii. Process begins and participants who have met the ride minimum are <br />assigned a number by the Relationship Team (or Operations Team where <br />applicable). Top fundraisers from the previous year are uploaded first. <br />c. 8 weeks out (56 Days out) <br />i. PPU may be held if in accordance with local office/jurisdictional protocols <br />OR can be held Friday prior to event – see below. <br />1. Mailing begins at 3 weeks out and is completed by 2 weeks out. <br />a. Relationship Team pulls registration reports and assigns <br />numbers twice weekly (M and W) with all packets from <br />that week mailed by Friday. Operations team to provide <br />assistance with mailing where practical. <br />ii. Between 8 weeks out and 1 week out, pickups or personalized <br />distributions may be held by the Relationship Team if in accordance with <br />local office/jurisdictional protocols. <br />1. Relationship Team must ensure those packets are identified and <br />pulled prior to being mailed and if after the mailing deadline that <br />those packets are delivered. <br />d. 3 weeks out