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Hugo City Council Meeting Minutes for March 21, 2022 Page 5 of 8 Adoption of the Consent Agenda approved RESOLUTION 2022-16 APPROVING AN ENCROACHMENT AGREEMENT FOR TERRANCE REETZ TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 12560 FOXHILL AVENUE NORTH. Public Hearing on Oneka Parkway Improvement Project On September 7, 2021, the City Council authorized the preparation of a feasibility study for the 2022 Oneka Parkway Improvement Project. Staff had held a neighborhood meeting on February 16, 2022. The City Council accepted the competed study at their February 22, 2022, meeting and called for a public hearing to be held on March 21, 2022. City Engineer Mark Erichson presented a PowerPoint that detailed the proposed improvements and findings of the feasibility study. The project would consist of bituminous mill and overlay from Frenchman Road (CSAH 8) to Farnham Avenue, partial street reconstruction from Farnham Avenue to Heritage Parkway, construction of a right-turn-lane northbound on Oneka Parkway at CSAH 8, and construction of a traffic signal at the intersection of Oneka Parkway and CSAH 8. Funding for the project would be provided through assessments to benefiting properties, County funds, and City MSA/Street Funds. He explained the assessment process as it followed MN State Statute, Chapter 429. An assessment hearing would be held in October. Assessments can be prepaid without interest being accrued if paid within 30 days of the assessment hearing. Assessments were typically spread out over ten years, but this project may be assessed over five years. The total project cost would be $2,600,000. He explained that, according to the assessment policy, a partial reconstruction would be $4,100 per unit, which converts to $76.88 per front foot, and an urban roadway overlay would be $1,800 per unit, which converts to $39.38 per front foot. The total footage of all association parcels along Oneka Parkway was 6,035, which did not include the clubhouse frontage of 405 feet. Based on the frontage along the home owners association properties on Oneka Parkway, assessments were calculated uniformly among the townhome properties. Areas outside the home owner association frontages were not used to calculate the assessment amount, such as turn lanes and areas where there were ponds. There would be future road assessments to the same group of properties when improvements were made to Farnham, 149th Street, and Heritage Parkway. Those projects were not currently in the five-year plan. With the future assessment combined, it would still be less than a typical per parcel assessment. Erichson provided a rough schedule saying if it was approved this evening, they would prepare plans and have a neighborhood open house in April to review them. Bids would be opened and a contract awarded in June. Construction would take place over the summer and an assessment hearing would take place in October, 2022. He reviewed some of the concerns by that were expressed during the neighborhood meeting. There were questions on the assessments to the HOA for the clubhouse and the condition of the trail along Freedom Avenue. Erichson explained there would be a one-time charge of approximately $20 for all those who had access to the clubhouse, and the trail needed improvement but it was not funded. Parks Planner Shayla Denaway would be looking into options. Mayor Weidt asked staff what would happen if the construction costs came in higher than anticipated and if there was any discussion on traffic signal versus a roundabout. Erichson