2022.10.03 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for October 3, 2022 Page 3 of 9 Approve Resignation of Roger Clarke from the Hugo Parks Commission Commissioner Roger Clarke had submitted his resignation from the Parks Commission due to other commitments. Roger had served on the Parks Commission from June, 2003 through December, 2012 and again since May 2017. Adoption of the Consent Agenda approved the resignation of Roger Clarke from the Hugo Parks Commission effective immediately. Approve Renewal of Mining Permit for Mike Atkinson The Mining Permit for Mike Atkinson on his property located on the south side of 147th Street between Irish and Hyde Avenue expired on August 2, 2022. Atkinson had applied for a renewal of the permit for another two years. For the past several years, the site had been used to stockpile material, with no mining activity taking place. When the permit was renewed in 2012, the Council allowed the Atkinsons to move forward with the Mining Permit renewal process without all the conditions being met until the time mining operations began again, due to the cost of meeting those conditions. The requirements not being met are to biannually provide a topographic map of the site, calculation of stockpiled material, amount of granular material left on site to be mined, and a reclamation plan. Staff found very minimal activity on the site to require those conditions be met for the renewal of his permit. Adoption of the Consent Agenda approved the Mining Permit for Mike Atkinson for property located on 147th Street North with the condition that all requirements in the permit be met when mining activity begins again. Approve Pay Request No. 2 to Miller Excavating, Inc. for the 140th Street Extension Project Miller Excavating, Inc. had submitted Pay Request No. 2 in the amount of $190,595.88 for work certified through September 15, 2022, on the 140th Street Extension Project. Substantial completion had occurred on the project and just punch-list items remain. Adoption of the Consent Agenda approved payment to Miller Excavating, Inc. in the amount of $190,595.88. Approve Pay Request No. 1 to North Valley, Inc. for the Oneka Parkway Project North Valley, Inc. had submitted Pay Request No. 1 in the amount of $583,565.34 for work certified through September 15, 2022, on the Oneka Parkway Project. Substantial completion had occurred on 1 of the 3 phases of the project, and significant work had been completed on the 2nd phase. Work had also begun on the new signal system at Oneka Parkway and Frenchman Road. Adoption of the Consent Agenda approved payment to North Valley, Inc. in the amount of $583,565.34. Approve Pay Request No. 1 and Change Order No. 1 for Iseler Demolition, Inc. for Water Tower No. 2 Demolition The water tower had successfully been removed. The quantities completed to date had been reviewed and agreed upon by the contractor, and staff recommended Council approve Pay Request No. 1 from Iseler Demolition, Inc. in the amount of $79,515.00. The amount reflected work certified through August 8, 2022, with a 5% retainage applied. In addition, Iseler Demolition had submitted Change Order No. 1. This change order authorized a deduction of $3,573.00 from the Contract price for the City of Hugo to restore the site per the specifications with an independent