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Hugo City Council Meeting Minutes for August 17,2015 <br /> Page 2 of 7 <br /> and their prepaid account will be deducted. Fees will be between$2-$8 and will be used to <br /> maintain the MnPASS corridor. <br /> Approval of the Consent Agenda <br /> Petryk made motion, Klein seconded,to approve the following Consent Agenda: <br /> 1. Approval of Claims <br /> 2. Approve Annual Performance Review for Public Works Worker Matt Klein <br /> 3. Approve Appointment of Bronwen Kleissler as Planning Commission Chair <br /> 4. Approve Extension of Employment for Amber Lozier for Scanning Project <br /> 5. Approve 2nd Reduction in the Letter of Credit for OP3 Prairie Village LLC,Prairie <br /> Village 3rd Addition <br /> 6. Approve Resolution Approving the Final Plat and Development Agreement for Clearwater <br /> Cove <br /> All Ayes. Motion carried. <br /> Aanroval of Claims <br /> Adoption of the Consent Agenda approved the Claims Roster as presented. <br /> Approve Annual Performance Review for Public Works Worker Matt Klein <br /> Public Works Worker Matt Klein was hired by the City of Hugo on August 27,2012. Adoption <br /> of the Consent Agenda approved the Annual Performance Review for Public Works Worker <br /> Matt Klein. <br /> Approve Appointment of Bronwen Kleissler as Planning Commission Chair <br /> At its July 20, 2015 meeting,Council authorized staff to solicit letters of interest from Planning <br /> Commission Members for the position of Chair to fill the vacancy due to the resignation of Rick <br /> Gwynn. Staff received one letter from Vice-chair Bronwen Kleissler. Adoption of the Consent <br /> Agenda approved the appointment of Bronwen Kleissler as the Planning Commission Chair. <br /> Approve Extension of Employment for Amber Lozier for Scanning Proiect <br /> The City has begun implementing the process to use Laserfiche for the scanning of documents <br /> for record retention and to eventually reach the goal of a paperless office. In February 2015,two <br /> temporary employees were hired for the sorting,organizing,and scanning of the Building <br /> Department address files. The project is approximately 20%complete.To complete the project <br /> more efficiently,staff would like to out-source the scanning portion of the project and retain one <br /> part-time temporary employee to sort and organize the files prior to scanning. Adoption of the <br /> Consent Agenda approved the extension of temporary employment for Amber Lozier to continue <br /> preparing the Building Department address files for outsourced scanning. <br />