1987.04.20 CC Minutes - Laserfiche WebLink

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M11 April 20, 1987 The establishment of a sound record keeping system can save hundreds of hours annually in staff research time. Although many improvements have been made in the filing system to date, it would be virtually impossible to go back and dig up all old records to see that they are put in the property files with the existing staff. Motion made by Atkinson, Olson seconded, that the City Council authorize the City Administrator to hire a summer intern with the following primary responsi- bilities: 1. Establish an address filing system beginning with zoning and code enforcement records. 2. Set up a certificate of survey filing system and make sure all certificates of survey, approved by the city, have been recorded with the county. 3. Set up a filing system for shbdivision plats. 4. Locate and record unrecorded easements. 5. Assist with preparation of the comprehensive plan map. 6. Prepare composite plat map for daily reference. 7. Perform other duties as required by the city administrator. VOTING AYE: Potts, Olson, Vail, Atkinson VOTING NAY: Peltier Motion Carried. 8.E Authorize Computer Purchase In the Fall of 1986, the City Council budgeted approximately $6,000 for the pur- chase of computer hardware and software for the city's administrative offices. To date, the city has ordered one Epson Equity II computer with printer and necessary software for wordprocessing ( cost $2,400.00). Because of changing prices in a rapidly changing industry, the city now has an opportunity to purchase a computer for approximately $1,400.00. When considering all three office personnel have no background in computer operation, we are concerned with the availability of the equipment for learning purposes as well as wordprocessing. A second computer will also allow both clerical personnel to do wordprocessing simultaneously when needed. Initially, we had anticipated spending between $3,500 and $4,000 for computer hardware and $2,000 for software. It would appear that we could stay well within the budget and our original plans even with the acquisition of a second computer. Motion made by Atkinson, Potts xconded, authorizing the City Administrator to purchase an additional computer for approximately $1,450.00. All. aye. Motion Carried. 10. Reports of Officers and Committees Attorney Johnson submitted his monthly report and a copy of the city's Answer and Counter claim regarding the White Bear Rod and Gun Club. Attorney Johnson was requested to appear at the next regular Council meeting, May 4, 1987, along with Howard Kuusisto, to discuss the proposed changes in the city's Mining Ordinance. Building Inspector, Tom Crever, stated that he has received applications for building permits for Lots 7 and 8 in Valley View Terrance. He was of the opinion that no permits were to be issued for those lots until they were served by city improvements.